Finance Assistant at Kenya Red Cross Society

Role Purpose:

The role is responsible for providing effective financial and administrative support services including, processing and ensuring payments are made in a timely and appropriate manner within established time limits, ensuring easy retrieval of accounting documents as well as timely reporting.

Duties and Responsibilities

• Timely capturing income and expenditure in Navision
• Management of payable Accounts-booking and processing all invoices.
• Support in preparation of debtors and creditors reconciliation statements on monthly basis
• Monitor bank accounts to ensure availability of funds when needed
• Support in preparing monthly, quarterly reports for management
• Prepare payments vouchers and ensuring they are well supported with appropriate documents
• Facilitate imprest to staff attending various missions
• Help oversee and manage individual student accounts
• Review and adhere to departments budgets
• To provide support in preparing the financial reports in the accounting and finance system as per the instructions received from the manager.
• Process staff expense claims
• Provide additional support as requested to the finance manager
• Preparing the bank reconciliations by ensuring all receipts and payments are captured in the system.
• Debt collection – Timely follow up with the clients to ensure the funds are received within the credit period.
• Timely preparation of invoices
• Providing support in preparation of reports
• Ensure proper filing, maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
• Coordinate the preparation of progress reports and forward them to Finance Officer
• Assist in assembling support documents and payments for goods and services
• Provide all administrative support to the finance function
• Assemble materials for audit and also assist both internal and external auditors

Minimum Qualifications:

• CPA section 4  or equivalent qualifications.
• Over two (2) years’ experience in accounting of financial resources including
• Knowledge of the ERP systems (Navision knowledge added advantage)
• Advanced computer analytic skills.

Desired Competencies

• Effective communication skills ability to present ideas clearly, both orally and in writing
• Strong analytical and problem solving skills
• Ability to operate computerized accounting systems
• High level of accuracy and attention to detail
• Ability to maintains high level of confidentiality, remain open to new ideas and experiment with improved systems and proven methods