Finance & Grants Officer – Kenya (Temporary) at Alliance for a Green Revolution in Africa (AGRA)

Are you ready to embark on this exciting transformative journey with us

• The Finance & Grants Officer will contribute to achieving high quality grants and financial documentation for audit and compliance purposes. S/he will support effective channels of internal communication relating to grants established protocols across the countries of operation.
• The role will lead on audit requirements in the implementation of grants disbursement and documentation required for a successful audit.

Key Duties and Responsibilities:

• Prepare grant reconciliation schedules and supporting documentation for year-end audit.
• Address prior audit findings and implement corrective actions to minimize recurring issues.
• Coordinate timely submission of audit samples and responses to queries.
• Deliver monthly and quarterly grant financial reports showing, disbursement rates expenditure trends and variance analysis against budgets
• Ensure reports reconcile with both finance and grants management systems.
• Review and strengthen internal controls for grant accounting processes.
• Implement approval workflows for grant disbursements and expense recognition.
• Monitor compliance with donor and internal financial policies and provide oversight on grant accounting entries during transition to accrual basis.
• Validate grant receivable/payable balances for inclusion in financial statements and ensure transparency in allocation of shared costs across grants.
• Support Project Audit Process and develop audit readiness checklists for country offices.
• Track and report audit progress to CFO and relevant stakeholders
• Conduct training sessions for program and operations teams on Accrual accounting principles, Grant compliance requirements, documentation standards and Internal control procedures
• Develop SOPs and templates for grant reconciliation and reporting and introduce donor-specific compliance checklists.
• Perform monthly reconciliations between finance and grants management systems, Investigate and resolve discrepancies promptly.
• Work with program teams and country offices to confirm grant utilization and commitments
• Prepare grant reconciliation schedules and supporting documentation for year-end audit and address prior audit findings and implement corrective actions.
• Deliver monthly and quarterly grant financial reports including disbursement rates, expenditure trends and variance analysis.
• Ensure reports reconcile with finance and grants management systems.
• Review and strengthen internal controls for grant accounting processes implement approval workflows for grant disbursements.
• Contribute to the transition to accrual accounting through documentation and oversight.

Key Qualifications and Experience required.

• A bachelor’s degree in accounting or finance, or equivalent work experience
• Accounting certification is a MUST
• A master’s degree will be an added advantage
• Deep understanding of the financial environment within which AGRA is operating.
• Proven experience in finance or accounting roles and grants management
• Strong understanding of financial regulations, grant compliance requirements, and best practices in financial management
• Excellent analytical, problem-solving, and communication skills.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Ability to communicate financial information clearly to non-financial colleagues.
• Ability to work and manage tasks effectively in a fast-paced, multicultural environment