Finance Intern at International Rescue Committee

Job Description

Cash & Bank payments processing

•  Review and process vendor payments on time and ensure all documents are provided.
• Maintain the Invoice management register.
• Processing of travel/accommodation payments and ensure all the necessary documents are provided.
• Ensuring that authorizations of the journals are in line with the approved limits per the Authority Matrix.
• Assist Finance Officer in invoicing of vendor invoices ensuring that the financial dimensions are correct.
• Assist the Finance Officer with month end close out on Bank reconciliations and Advance liquidations.
• Devise a cash replenishment schedule to minimize weekly bank visits.
• Assist with Banking.

Tax and statutory deductions

• Ensure that Withholding Vat remittance is done by the 20th of the month following month.
• Ensure that the withholding tax certificates are issued on monthly basis in a timely manner.
• Ensure that PAYE, NSSF and NHIF  is remitted by the 9th of the next month.
• Ensure that all other payroll deductions ( HELB, Life Insurance, Pension) are remitted to the respective institutions by the 9th of  the next month.

Filing and  Digital Filling

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers

Audit Facilitation

• Retrieving, reviewing and filling back audit documents.

Other

• To maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Work closely with Finance Officer to ensure effective training.
• Assist Finance Officer in invoicing of vendor invoices ensuring that the financial dimensions are correct.
• Any other duties as may be assigned by supervisor.

Qualifications

• A bachelor’s degree in accounting, Business Administration, Commerce or Finance with CPA