Finance Manager - Budgeting & Reporting at International Rescue Committee

Job Responsibilities
 Budgets

• Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
• Preparation of SPC allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Prepare Budget V Actual reports and spending plans, giving feedback to the team on financial position for each grant.
• Maintain the Operating Budget for the country’s programs and ensure operations are kept within budget.
• Ensure Timesheet reconciliation with the reports is done monthly.
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Participate and represent Finance during grants opening, monitoring, and closing meetings.

 Donor Reports 

• Ensure that BVAs are reviewed monthly 
• Closely monitor grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the BVA
• Preparation of donor reports by the due dates.
• Analysis of actual budget results to identify problems in accounting or compliance.
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Review of the BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Financial Management and Monitoring of Sub-grants

• Liaise with Program and Grant teams to ensure timely submission of reports, payment of sub-award advances, and periodic payments.
• Prepare reconciliation of sub-grant advances, reimbursement, and updated sub-grant schedule.
• Conduct post-award monitoring visits to selected sub-grantees.
• Provide training on sub-grant financial review and monitoring.
• Represent the Finance team in all Sub-Grant working group meetings and initiatives along with program, operation, and grants teams.

Training & Staff Management

• Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of Budgeting, reporting and Internal Control.

Other Duties

• Any other duties as assigned

Job Requirements: 

• Bachelor’s degree or equivalent experience from an accredited university in Accounting, Business Administration, Commerce, or Finance, or master’s degree or equivalent experience in accounting. ACCA/CPA qualification is an added advantage.
• Minimum of three years of accounting experience, preferably with an NGO. 
• Computer literate with significant experience in excel, accounting package. Knowledge of the MRP system and Quick Books will be an added advantage. 
• The candidate should be mature, with a stable personality and ability to maintain confidentiality.
• Fluency in written and spoken English
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.