Finance Manager at Orchid HR Outsourcing

Role Purpose

• The Finance Manager is responsible for safeguarding the financial integrity of the organisation through robust financial control, accurate reporting, compliance assurance, and disciplined financial management.
• The role provides critical financial insight to support strategic decision-making, ensures adherence to IFRS and statutory requirements, and strengthens governance through effective systems, controls, and audit readiness.

Key Responsibilities

Financial Reporting & Strategic Insight

• Lead the preparation of monthly, quarterly, and annual management accounts in accordance with IFRS
• Provide meaningful financial analysis and insights to support executive and board-level decision-making
• Coordinate budgeting, forecasting, and performance variance analysis
• Ensure timely and accurate financial reporting across all business units
• Review profitability by project, department, client, or campaign where applicable
• Support management in pricing, cost control, and resource allocation decisions

Financial Control & Integrity

• Oversee the integrity of the general ledger and the monthly financial close process
• Review and validate bank reconciliations and balance sheet reconciliations
• Ensure completeness, accuracy, and consistency of all financial records
• Identify financial risks, control gaps, and operational inefficiencies
• Ensure timely closure of accounting periods and reconciliations
• Monitor compliance with internal approval processes and delegated authority limits

Regulatory Compliance & Audit Coordination

• Ensure full compliance with KRA and all statutory and regulatory obligations
• Oversee VAT, PAYE, NHIF, NSSF, Housing Levy, and corporate tax compliance
• Ensure proper eTIMS compliance and alignment between accounting records and tax documentation
• Act as primary coordination point for internal and external audits
• Prepare and present audit schedules, including:
• Trial balance and general ledger extracts
• Tax computations and statutory filings
• Financial statements and supporting documentation
• Reconciliation schedules and audit working papers
• Ensure continuous audit readiness across all financial records

Systems, Controls & Governance

• Oversee implementation and optimisation of financial systems.
• Strengthen internal control frameworks, approval hierarchies, and financial governance structures
• Ensure alignment between operational systems and accounting records
• Drive automation, efficiency, and standardisation of finance processes
• Oversee proper cloud storage and backup of financial documentation
• Ensure proper segregation of duties and financial accountability processes

Treasury & Financial Management Support

• Support cash flow management and working capital oversight
• Provide financial input into funding, liquidity, and capital structure decisions
• Evaluate financial performance, cost efficiency, and return on investment metrics
• Support financial risk assessment and mitigation strategies
• Monitor cash utilisation and liquidity planning

Team Supervision & Oversight

• Provide leadership and oversight to the Accountant and Accounts Assistant
• Ensure accuracy, completeness, and timeliness of all transactional processing
• Enforce adherence to financial controls and reporting standards
• Review finance team deliverables and ensure accountability
• Coordinate workflow and finance department priorities

Key Deliverables

• IFRS-compliant financial statements
• Monthly management accounts and executive reports
• Budgets, forecasts, and variance analysis
• Tax compliance reports and statutory filings
• Audit-ready schedules and supporting documentation
• Balance sheet integrity and reconciliation reports
• Cash flow monitoring reports

QUALIFICATIONS AND EXPEREINCE 

• Degree in Accounting, Finance, or related field
• 6 years’ experience in accounts/finance
• Experience with ERP systems (e.g., Odoo, SAP, QuickBooks or similar)
• High attention to detail and accuracy
• Strong coordination skills with suppliers and internal departments