Finance Manager at The Green Belt Movement

Reporting to the Finance Manager, the Finance Officer will support the mission, goals, and operations of  the Green Belt Movement in Kenya through the provision of accurate, complete, and timely professional  financial  services. The  Finance  Officer will  ensure  accurate  Financial Planning,  Financial  reporting,  Cash  flow management & Cost control, Donor Reporting and Financial system updating and reporting. 
Duties and Responsibilities 

• Review of imprest and ensure compliance  and correctness, timely Liquidation of imprest in the  system and reconciliation on Imprest. 
• Timely preparation and processing of all bank accounts reconciliations.  
• Facilitate the filling of annual returns, both KRA and NGO Board. 
• Records Management; ensure that all documents relating to donor transactions are properly filed  and available when required;  
• Ensure timely processing of payroll and submission of statutory deductions 
• Produce monthly management accounts i.e. Budget vs Actuals and projections 
• Produce Aging Analysis for accounts receivables and payables 
• Produce exception reports on imprest recoveries i.e. shortages, recoveries from payroll, possible  fraud reports. 
• Sit in for Finance Manager when duty calls. 
• Any other responsibility that could be assigned from time to time 

Qualifications & Experience 

• Preparation of Annual Budgets for programs & the Organization in collaboration with the program  team and Finance Manager 
• Preparation of donor budgets for proposals in collaboration with the programs team and Finance  Manager. 
• Recording and timely reporting of grants income received.  
• Monitor all costs to ensure they are within the projects budget; Appraisal of requests to ensure  cost effectiveness and compliance financial policies and procedures 
• Follow up on all donor receipts through the resource mobilization office. 
• Ensure budget uploads onto the QuickBooks system for all new grants.  
• Ensure clearance of the due to and due from accounts. 
• Monitor the staff advances to ensure compliance with laid down procedures 
• Bachelor's  Degree  in  commerce  BCOM  or  Business  Administration  majoring  in  Accounting  or  Finance  
• At least 5years of experience in Financial Accounting, book keeping and project accounting and  related areas 

Professional Accountancy Qualifications (CPAK/ACCA). 

• At least 3 years of experience in using QuickBooks Accounting System  
• Demonstrable knowledge of MPESA Bulk Payment System. 
• Experience in financial book keeping best practices 
• Proficient in Excel, Microsoft Office packages and QuickBooks Accounting System 
• Effective verbal, written, presentation and listening communications skills. 
• Must maintain strict confidentiality in performing the duties of the Finance Officer with high-level  of integrity and honesty and be able to work under minimum supervision.