Finance Office at Feed the Children

JOB SUMMARY

The Finance Officer is responsible for managing financial transactions, maintaining accurate financial records, ensuring compliance with accounting principles and government regulations, and supporting financial planning and reporting. This role requires strong analytical skills, attention to detail, and expertise in financial management systems to uphold financial integrity and efficiency within the organization.

PRINCIPAL RESPONSIBILITIES

Financial Transactions & Records

• Process payments, invoices, and financial transactions efficiently, ensuring that relevant supporting documentation is received, and debarment searches have already been conducted
• Maintain proper filing of accounting documents according to best practice and which is easily accessible to all stakeholders
• Prepare monthly, quarterly, and annual financial reports.
• Conduct periodic reconciliations of accounts, including payables, receivables, and cash transactions.
• Ensure that all financial transactions are posted correctly and timeously within the appropriate accounting period in the relevant accounting system.

Budgeting & Expense Monitoring

• Assist in preparing annual budgets, financial forecasts, and variance analysis reports.
• Monitor financial expenditures to ensure they align with allocated budgets and organizational goals.
• Provide financial analysis and recommendations to improve cost efficiency.

Compliance & Regulatory Obligations

• Ensure compliance with Philippine tax laws, government regulations, and company policies.
• Prepare and submit statutory reports for BIR, SEC, PHIC, HDMF, and other regulatory bodies.
• Maintain adherence to internal control policies to safeguard organizational assets.
• Support internal and external audits by providing accurate financial documentation and reports.
• Oversee tax filings, ensuring accurate computation and timely payment of dues.

Bank Transactions & Cash Flow Management

• Monitor cash flow and ensure sufficient funds are available for operational needs.
• Initiate and process online payments for vendors, suppliers, and statutory obligations.
• Prepare cheque payments when necessary, ensuring proper authorization.

Financial Coordination & Documentation

• Maintain organized and up-to-date accounting files, contracts, financial statements, and supporting documents.
• Coordinate with vendors, suppliers, banking institutions, and internal teams regarding financial matters.
• Provide financial reports and recommendations to management for strategic decision-making.

OTHER

• Perform regular and ad hoc financial spot checks at the field level to ensure the accuracy, completeness, and compliance of payment requests. This includes verifying supporting documentation, cross-checking expense claims with approved budgets, and ensuring alignment with organizational and donor financial policies.
• Provide timely financial analysis and operational adjustments in response to unexpected funding shifts or restrictions imposed by donors or inter-organizational agreements. This involves rapid budget realignments, revising expenditure plans, and communicating implications to program and finance teams to maintain continuity and compliance.
• Oversee the tracking of fixed assets, ensuring all acquisitions, disposals, and transfers are accurately recorded. Monitor asset life cycles and calculate depreciation on a monthly or quarterly basis, ensuring accurate and timely posting to the General Ledger in accordance with applicable accounting standards.
• Support the preparation of financial visualizations such as graphs, dashboards, and charts to enhance the clarity of financial reports. These visuals are tailored for presentation to senior leadership and donors to aid in strategic planning, budget monitoring, and decision-making processes.
• Carry out additional tasks and responsibilities within expertise and professional capabilities, as reasonably assigned by the organization. This includes supporting cross-functional initiatives, addressing emerging financial needs, and contributing to the overall effectiveness and compliance of the finance function.