Finance Officer (1 Post) at Anglican Development Services Western Limited

JOB PROFILE
This position is responsible to the Head of Finance and Grants and has been delegated the responsibility of proper book keeping, financial controls, timely, and accurate reporting of all financial transactions and generating other nonfinancial grant management reports.
The finance officer will offer all financial operations support to the head of finance and grants as well as advising programme staff on liquidation of imprest and verifiable, allowable support documents in line with partner agreements.

Roles and Responsibilities

• Support the head of department in managing and improvement of the design of accounting or data processing systems and long-range project plans. Provide information required to respond to external communication relating to finances (audit queries, suppliers, etc).
• Implement project financial operational procedures, develop trends, analyze costs, grants monitoring, monitor project financial commitments and obligationsto project future incomes and expenses. 
• Lead in project budgeting, project audits, partner reviews and procedures, general accounting and cost management.
• Compute taxes owed and prepare tax returns, ensuring compliance with government payment deadlines, reporting or other tax requirements. Identify tax non compliant payments.
• Develop, implement, modify, and document record keeping and accounting systems, making use of current computer technology. Maintain financial data bases, computer software systems and manual filing systems.
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs. Determine if funds are available for expenditures or requisitions and post to proper account; monitor fund/account balances and notify appropriate staff when limits are reached.
• Maintain chart of accounts and assign entries to proper accounts. Produce accurate and timely monthly, quarterly and annual partner reports, financial statements and management reports. Ensure that books of accounts are accurate and up to date.
• Maintain, update and examine the records of statutory deductions and payments. 

Perform reconciliation monthly.

• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and reporting conformance to IFRS for SMEs, GAAPs and funding partner procedural standards. Prepare or verify and encode requisitions, invoices, complex journal entries or other transaction documents for accuracy and completeness. Control Mobile money utility fund and prepare necessary financial entries.
• Continuously report to the head of department regarding the financial risks of projects. Provide advice, assistance and early warning of such problems as cost over-runs, excessive charges, and potential penalties. Develop models to depict financial and related activities tailored for specific operations.
• Offer key support in proposal development for new fundraising opportunities.
• Participate and contribute in committees and task forces to which you are nominated or appointed to.
• Perform other organizational duties as may be assigned by the supervisor from time to time.

Academic and Professional Qualifications Requirements

• K.C.S.E mean grade of C+ plus and above.
• A bachelor’s degree in accounting or finance from a university recognized by the Kenya Commission for University Education.
• Must be a member of ICPAK.
• A master’s degree complete or ongoing student in finance or accounting is an added advantage.
• Exposure to grant management and nonprofit operations is an added advantage.
• Demonstrated skill in computerized financial management software.
• Minimum of 5 (five) years postgraduation relevant experience.
• Understanding of international funding partners reporting guidelines and compliance requirements is an added advantage.

Competencies

• Ability to pay attention to Detail — Job requires being careful about detail and thorough in completing work tasks with minimal or no errors.
• Ability to use logic and reason to identify the strengths and weaknesses of alternative solutions.
• Ability to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Creativity and innovation- Display constant drive to find new ways of delivering on tasks that improve efficiency reduce cost and turnaround time.
• Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.
• Ability to plan and act strategically