Fleet Consultant at Norwegian Refugee Council

Job Description/Requirements

The East Africa and Yemen Regional Office is seeking the services of a competent fleet consultant to improve efficiency in the management of the fleet department.

Main Objective:

To improve the operational efficiency of the EAY Region Fleet through a review and investment in management practice.

Specific Areas of Focus:

1. Fuel management and use
2. Vehicle Maintenance
3. Fleet management, documentation and information reporting
4. Vehicle Handling
5. Baseline of current practice and setting of bandwidths

Fuel management, the consultant shall:

1. Produce an inventory of vehicle models in NRC fleet, differentiated by NRC owned versus rented vehicles.
2. Establish manufacturers’ consumption ranges for these models as reference figures for fleet managers.

Scope of work

1. Proposed Duration: Three months from September 2021, with additional two weeks in January 2022
2. Location: Nairobi, with visits to sample Country offices
3. Countries: Nine countries due to different vehicle makes
4. Vehicle makes used: Four makes (i.e. Toyota, Nissan, Isuzu and Mitsubishi) twenty models
5. Reporting: Regional Head of Logistics

Methodology:

1. Collection of primary data from Country offices
2. Desk review of secondary data from Country offices
3. Travel to selected countries: 2 – 3 for enhanced data collection and capacity building
4. Interviews and majority training via zoom
5. Develop training modules that focus on the selected areas to be delivered via zoom or face to face, for approval.
6. Identify potential trainers and staff to be targeted for training programme.

Expected Output

1. Revised fleet management manual and SOP
2. Fleet inventory
3. Recommended consumption bands
4. Training modules / materials on areas of fleet management included in the ToR
5. Training delivered to up to 20 ToTs
6. Training delivered to up to 50 staff (4 workshops)
7. Consultancy report
8. For first phase (max 10 pages)
9. After follow up phase (max 10 pages)

Requirements

• 5 years experience in fleet management
• Experience on similar consultancy
• Experience in reviewing logistics handbook / manual
• Experience in development of training modules and training of staff
• Excellent verbal and written communication in English