Front Office Executive at Brites Management

Duties and Responsibilities

• Attend to walk in customers and visitors, directing them accordingly as per their request.
• Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
• Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
• Coordinate office deliveries and receive invoices for payment processing;
• Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
• Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;
• Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;
• Reconcile monthly petty cash in liaison with the Senior Finance Officer;
• Coordinate all the travel logistics with the driver within the organization;
• Develop a tracker system for motor vehicle fueling service and maintenance;
• Coordinate planning for meetings, preparation of meeting venue, and support organization of events;
• Manage office access for all the staff members and clients;
• Develop and maintain the office electronic and hard copy filing system.
• Liaise with the Procurement and Logistics Officer for the procurement of goods and services.
• Perform clerical and administrative tasks on behalf of the Administration Manager
• Assist in manning the reception area.
• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee the day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• May order, stock, and distribute office supplies.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job-related duties as assigned.

Key Requirements Skills, experience and qualification

• At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field.
• Candidates must be mature with over 5 years’ experience in Office Admin work.
• Indian/Arab ladies are encouraged to apply for diversity in the department
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
• Customer relations skills;
• Time management skills,
• Organization and planning skills;
• Communication skills
• Analytical skills