Front Office at Limited Liability Company

Job Summary

We are seeking a highly skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Front Office Duties and Responsibilities

• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Collecting information from customers and clients
• Entering data into the central database
• Cataloging the data with appropriate tags for ease of reference
• Transferring physical records into a digital filing system
• Retrieving data as requested
• Maintaining and updating the database system as necessary
• Generating periodic reports
• Evaluating and approving Purchase Orders (PO)s
• Indexing and filing invoices 
• Operate office equipment, such as photocopiers, printers, etc.
• Organize bookkeeping and issue invoices/checks
• Record meeting minutes and dictations
• Perform an inventory of office supplies and order what is needed

Front Office Requirements and Qualifications

• College diploma or equivalent
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities

 Nice to Have

• Associate’s degree preferred
• Excellent typing skills with experience taking dictations a plus

Similar Job Titles

• Front Desk Clerk
• Receptionist
• Secretary
• Administrative Assistant