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  • Posted: Oct 13, 2021
    Deadline: Not specified
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    Front Office

    Job Summary

    We are seeking a highly skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

    Front Office Duties and Responsibilities

    • Greet clients and set a positive office atmosphere
    • Answer the phone, take messages, and redirect calls to appropriate offices.
    • Organize and maintain files and records; update when necessary
    • Create and maintain updated documents and spreadsheets
    • Oversee sorting and distribution of incoming mail
    • Prepare outgoing mail (envelopes, packages, etc.)
    • Collecting information from customers and clients
    • Entering data into the central database
    • Cataloging the data with appropriate tags for ease of reference
    • Transferring physical records into a digital filing system
    • Retrieving data as requested
    • Maintaining and updating the database system as necessary
    • Generating periodic reports
    • Evaluating and approving Purchase Orders (PO)s
    • Indexing and filing invoices 
    • Operate office equipment, such as photocopiers, printers, etc.
    • Organize bookkeeping and issue invoices/checks
    • Record meeting minutes and dictations
    • Perform an inventory of office supplies and order what is needed

    Front Office Requirements and Qualifications

    • College diploma or equivalent
    • Successful work experience in a front office setting or in another clerical position
    • Strong working knowledge of office procedures and basic accounting principles
    • Ability to effectively use and maintain office equipment
    • Solid knowledge of Microsoft Office
    • Outstanding communication skills
    • Great organizational and multitasking abilities

     Nice to Have

    • Associate’s degree preferred
    • Excellent typing skills with experience taking dictations a plus

    Similar Job Titles

    • Front Desk Clerk
    • Receptionist
    • Secretary
    • Administrative Assistant

    Method of Application

    Interested and qualified candidates should apply using the Apply Now button below.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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