Garage/Fleet Manager at KK Security

Job Summary:

The Fleet Manager is responsible for ensuring KK’s vehicle fleet is managed and maintained in such a manner as to support operations in the most efficient way possible. The incumbent manages the coordination, administration and monitoring of maintenance, repair, replacement and logistics of the company vehicles.

Responsibilities

• Develop and manage the fleet budget (both expense and capital) by providing input relative to policy, costs and established metrics; develop and monitor budgetary and Capex controls for the fleet management;
• Work within the senior management team to develop Fleet strategy including technology & innovation, fleet purchase decisions, fleet structure;
• Manage all aspects of the vehicle repair and vehicle workshop activities, ensuring an adequate availability to the required standards.
• Direct the establishment and implementation of all fleet maintenance matters, ensuring effective and timely maintenance, servicing and repair of KK vehicles in order to minimize down time;
• Run and operate the Fleet P&L to align with the intended profitability of the company;
• Analyze maintenance costs and provide recommendations on fleet utilization and replacement;
• Develop, implement and enforce fleet management policy and procedures, to include vehicle assignment, personal use, replacement policy, accident reporting process, and other procedures;
• Manage the fleet management systems and fleet databases to maintain accurate fleet assets register and fleet documentation;
• Audit the fleet control and maintenance databases for accuracy, integrity, security and reliability;
• Perform on-site inspections for fleet equipment activities, ensuring such is acquired, serviced, and disposed of in a time efficient and cost-effective manner.
• Develop and implement long-range vehicle replacement plans ensuring the fleet maintains the highest assets residual value;
• Act as the technical lead for all fleet related matters and advise senior management on acquisition and disposal of vehicles;
• Compile fleet management reports for the CEO and Finance Director to supporting key strategies concerning the operating costs and outlay of the entire fleet in Kenya;
• Manage staff capacity and skill levels within the fleet management department to meet current and planned outputs; and
• Implement and monitor performance management programs and support staff through training, mentorship and coaching
• Ensure cost efficient fleet maintenance through direct liaison with service providers, suppliers, internal fitter activities and container workshops.
• Provide key support to the National Control Centre and the Mobile Response Teams ensuring vehicle serviceability and availability in line with operational requirements.
• Maintain adherence and compliance to the relevant legislative requirements and Company procedures and standards (including Health and Safety, personnel, finance and Transport)
• Support with accident/incident investigations through technical knowledge.
• Contribute toward ongoing cost control, actively seeking to improve efficiency and reduce fleet related costs.

Principal Outputs of this Role:

• Minimal downtime and zero exposure to accident liabilities through proper management of fleet maintenance schedules to ensure each vehicle is kept in top condition.
• Effectively utilization of staff, equipment and vehicles to provide seamless transportation as per set schedules
• Accurate fleet management reports including the P&L, fleet schedules, maintenance reports, fleet documentation database and staff reports
• Delivery of fleet operations cost with strategy budget keeping costs down and maximizing profits. v. Vehicle safety, hygiene and reliable skilled staff to deliver the transportation mandate Authority: Refer to KK Security Authority Matrix

Accountability:

• The Fleet Manager is accountable to the EA Finance Director for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.

Competencies:

• Strong leadership skills with hands-on capability and management style.
• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
• A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.
• A forward planner with clear focus, ardent team player, mature, reliable, hard working and able to work with remote supervision
• Have a high sense of diplomacy, accuracy, attention for detail and with strong analytical ability.
• Business acumen, strategic thinker with ability to make sound decisions for the business.
• Have good problem analysis and reporting skills;
• High moral standing with impeccable integrity; and
• Ability to grow, support and develop talent within the department.

Qualifications & Experience:

• Bachelors Degree in Automotive Engineering or Mechanical engineering
• Eight (8) years experience with at least 3 years at supervisory level in a busy set up operating a large fleet of vehicles
• Tech savvy with good IT skills
• Valid driver’s license and good knowledge of the traffic act
• Knowledge of current trends in fleet management operations and benchmark for best practices
• Proven hands on workshop operations experience to lead from the front