Gifts in Kind Coordinator at World Vision Kenya

Job Description:

The position will support the strengthening of the EAR region’s capabilities to mobilize resources both grant and GIK, including strategic utilization of donated Gifts in Kind (GIK) resources in support of the EAR and National Offices strategies. The Regional GIK Coordinator will, provide support to NOs and assist in coordinating EAR GIK resources, and supply chain management related to GIK resources by coordinating with key Support Offices and EAR National Offices, to ensure donated resources are utilized for maximum benefit of the children and communities to achieve the Child Well Being Outcomes.

Key objectives for the Position:

• To ensure coordination with SOs on strategic GIK acquisitions that supports NO strategies
• To enhance the capacity of EAR National offices to strategically use GIK resources
• To help review and improve internal processes for effective GIK utilization and management
• To improve EAR National Office understanding on the strategic value and importance of GIK
• To improve NO capacity for Grant acquisition

Major Responsibilities:

To Enhance the capacity of EAR national offices to strategically use GIK resources:

Work with NOs to:

• Execute GIK integration and impact firmly linked in OIOS framework, a strong framework that supports GIK programming within NO’s
• Maintaining strong integration between GIK and sectors for greater impact. To attain a stronger link between GIK and integrated programming,
• Build, document or integrate standard processes around planning, budgeting, managing and reporting on GIK, at both the regional and national levels.
• Help to identify and remove obstacles to GIK use in each NO (NO capacity, government regulations, logistical challenges, budget constraints, etc).
• During the budgeting process, work with NOs, Regional Learning Centers, Regional Finance and Regional Grants Acquisition & Management, to ensure that NOs integrate GIK as a funding stream into the NO funding portfolio.
• Lead the development of RO GIK work plan whilst ensuring integration with RO strategic processes to achieve CWBO.

To support and coordinate effective processes for GIK utilization and management at National offices level:

• Promote Regional expansion of NO’s to incorporate GIK Programming specifically Sudan and Kenya
• In consultation with DMT, and for effective GIK management and programming, adopt the use of LMMS to support in the day-to-day integration of GIK and measuring of impact which has been designed to ensure GIK alignment and harmony across sectors
• Work with NOs, SOs and Global GIK to build efficient GIK acquisition and management processes between SO, RO and NOs.
• Work with regional and national Operation and GAM teams to integrate GIK resourcing into annual operational planning, budgeting and reporting.
• Work with SOs to integrate SO planning/budgeting with RO and NO planning/budgeting.
• Support the inclusion of GIK into NO annual operational plans.
• Mainstream GIK Minimum Standards into daily operations at each NO through assessments and training.
• Training & Capacity building NO GIK Coordinators – NO’s sensitization on updated GIK minimum standards necessary for effective programming.
• Work with RO and NO technical and program staff to develop program integration strategies for GIK resources.
• Support NOs with the development and implementation of NO annual GIK work plans aligned to the Global GIK annual planning process and guidelines.

To Improve EAR National Offices understanding of the strategic value of GIK:

• Promote GIK as a key development resource with RO & NO leadership
• Coordinate with SO to research and develop new ideas or opportunities for GIK use in WV programming.
• Promote and enhance EAR GIK (Community of Practice) CoP, via regular EAR GIK leadership virtual meetings as well as utilization of global platform (wvcentral.org) to share updates on EAR GIK activities.

Global GIK Community Engagement:

• Participate in appropriate GIK Task Force activities.
• Participate in and contribute to Global GIK CoP via sharing of AR GIK best practices and learnings.
• Provide regular updates to Global GIK CoP on how EAR GIK is contributing towards the achievement of CWBO.

Resource Acquisition:

• As member of EAR RDU team, look for and take advantage of opportunities to strengthen GIK integration in Grant Activities to increase overall resource mobilization as well as program impact
• Work with GC, SO, Regional Finance and the Regional Grants Manager to ensure NOs report on GIK income appropriately
• Increase EAR grant portfolio through effective pipeline growth by sharing donor intelligence
• Increase EAR grant portfolio through good quality proposal resulting from support with reviews to ensure alignment with donor requirements.
• Increased positioning with Donors resulting in increased funding.
• Support NO capacity building through training e.g. Proposal Pro, ECHO and EU trainings

Qualifications: Education/Knowledge/Technical Skills and Experience:

• Minimum: A university degree, preferably in supply chain, logistics, development studies, business management, or similar.
• Preferred: A master's degree in any of the above education areas.
• At least 10 years of professional experience in areas of international development, leadership, supply chain and / or operations.
• Excellent communication skills (verbal and written), and a proven ability to train and mentor staff and peers.

Other Competencies/Attributes:

• Strong understanding of systems design and implementation protocols
• Strong inter-personal skills, and proven team-player.
• Proven ability to manage competing priorities.
• Able to solve complex problems and to exercise independent judgment
• Ability to travel within country, regional and internationally.
• Able to work in a cross-cultural environment with a multi-national staff
• Must be a committed Christian, able to stand above denominational diversities.

Working Environment / Conditions:

• Work environment: Office-based with frequent travel to National offices and support offices.
• Travel:  minimum of 35% International travel is required.