Global Budgeting and Reporting Officer - African Region at Pathfinder International

Summary of Role:  

Supports and leads cost proposals for new business opportunities, analyzes and prepares financial reports, manages financial aspects of a project. Analyzes figures and implements recommendations based on finding. Guides regional project offices and project staff regarding management of financial, budgetary, and contractual issues.

Key Responsibilities:

New Business Cost Proposal: 

• Assists to develop cost proposals including budgets, narratives, and any other necessary cost forms.
• Leads local country staff on the cost proposal process.
• Ensures compliance with donor and Pathfinder requirements.

• Liaises with partner organizations.

Financial Management:

• Works with teams to track financial performance against approved budgets, key performance indicators and milestones.
• Reviews status of projects and budgets and prepares required reports.
• Guides project managers in preparing and monitoring expenses and projections.

Award Administration:

• Tracks key indicators and project spending for Pathfinder awards.
• Prepares donor required invoices and financial reports in accordance with award terms and condition.
• Maintains award data in Pathfinder’s award management system.
• Works with country office teams to develop budget revisions for existing awards.
• Provides budgetary review for sub-awards and project related procurement.  
• Assists in the response of program specific financial audits.

Budgeting:

• Works with and supports country teams on any necessary budget revisions.
• Assists in the preparation of country office annual budgets.

Project forecast tracking:

• Maintains and updates project forecasts in databases and tracks budget vs actuals monthly and quarterly.

Capacity Building:

• Works with GB&R Manager to provide training to country office staff to improve financial management capacity of staff.

Compliance:

• Ensures financial management of Pathfinder award complies with Pathfinder policies and procedures and applicable donor rules and regulations.

Process Tools and Improvement:

• Supports the design, implementation, management and monitoring of award systems and processes.

Issue Escalation and Resolution:

• Communicates and/or escalates issues, including budget overruns, losses, non-compliance in a timely manner to the Finance and Administration Director for resolution.

Project Management and Participation:

• Assists or participates on cross-functional project teams.

Required Education and Work Experience:

• Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
• 4 years’ professional experience working in finance, financial monitoring, policies, and administration.
• Work experience with a multinational organization
• Proficiency in MS Word, Excel, PowerPoint
• Cost Proposals: signification experience preparing, leading, and submitting cost proposals from a variety of donors.
• Finance and Accounting Principles and Practices: Advanced knowledge of and ability to use finance and accounting principles and methods, techniques, and systems of financial management and be able to guide and implement best administrative and financial.
• Budgeting: ability to prepare and guide others in preparing budgets for projects
• Risk analysis and forecasting: proven ability to identify areas of risk, build cost assumptions and forecast financial performance.
• Financial reporting: ability to develop and deliver required financial reports in a timely manner.
• USAID: Experience with USAID rules and regulations, and other governmental and non-governmental donor agencies
• Strategic Planning: Proven ability to forecast issues in advance to prevent potential impact, both internally and externally.
• Management and Leadership: Ability to lead and direct the work of others.
• Systems and Tools: Knowledge of finance and accounting software Advanced knowledge of Serenic/Microsoft Dynamics NAV experience. Advanced knowledge of third-party software for reporting and analytics (JET)

Preferred Competence and Work Experience:

• Work experience in international Finance and Accounting in an organization of at least $50M in revenue with multiple international offices
• Work experience with Serenic/Microsoft Dynamics NAV financial systems
• Work experience with US government grants and contracts