Graduate Trainee at HRM Connection Ltd

Department: Administration

Reports to: Managing Director

Responsibilities 

Tendering

• Identify and Manage all the pre-qualifications and present them to the Management for review and
• Sourcing for relevant
• Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting
• Ensures all relevant documentation for bid proposals is complete and
• Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed
• Prepare written proposals, financial proposals and attach all the relevant
• Observe tender deadlines and deliver before/on
• Contribution in cost and price
• Coordination of tender reviews and deadlines and adjust them to the frameworks

Sales and Marketing

• On the days you are not preparing tenders you will be selling and marketing the company’s services.
• Social media marketing.
• Telesales and email
• Pre-planning weekly sales
• Networking, Cold calling and visiting potential
• Sending
• Record information on a database and maintain clients’
• Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education
• Negotiating the sales and clinching business with clients

Administrative

• Assist with general office administration
• Compile and update the bids/quotations
• Compile and check bids and quotations with the administrative responsiveness
• Keep record of all approved submissions in a
• Ensure billing and invoicing is done within the set
• Monitor validities of closed
• Write monthly reports on tenders
• Arrange bid committee meetings with all role-players.
• Distribute adjudicated submissions to relevant

Qualifications 

• Degree in Bachelor of Commerce/ Bachelor of Business Administration (Sales and Marketing Option will be an added advantage).
• Social media marketing will be an added
• Strong time-management and organizational
• Ability to coordinate several tasks at the same
• Well-developed negotiation
• Self-motivated and hardworking.
• Good understanding of Tender Management
• Excellent communication and negotiation skills in both written and
• Proficiency in Office Computer applications.
• Result oriented
• Integrity
• Interpersonal Relations
• Self-driven
• Open – minded
• Communication and Negotiation
• Analytical and Financial Management
• Project Management and Planning
• Networking
• Marketing, Sales and Customer Service
• Attention to detail