Grant Accountant and Administrator at Pwani University

REF: PU/IDEAL 2.0/1/10/23
Requirements for the Position of Grant Accountant and Administrator Grade F/10

This is a middle-level position in the University and appointment is on a two (2) year renewable performance-based contract.

Qualification
Applicants must have a Bachelor’s degree in Commerce or its equivalent from a recognized university. In addition, the candidate must:

•  Have CPA (K) or its equivalent.
•  Have knowledge of ERP (Enterprises Resource Planning).
•  Proficiency in computer applications
•  Be registered with the relevant professional body (e.g., ICPAK).

Experience

• The applicants must have a minimum of three (3) years relevant experience in a large or busy organization, at the level of an Accountant (Grade E) or its equivalent with proven integrity, honesty, experience in handling multi-currency transactions and compliance to deadlines.

Responsibilities will include but not be limited to:

•  Provide administrative and functional support to the PU-IDeAL 2.0 project to ensure the project’s efficient and effective implementation.
•  Liaise with IDeAL 2.0 PU Principal Investigator (PI) and Steering Committee on a regular basis for proper planning and coordination project activities.
•  Prepare inter-ledgers and bank reconciliation statements and assist in periodic audits.
•  Ensure adherence to internal controls and full compliance to the donors’ rules and regulations as provided in the relevant PU Administration Handbook/Policies/Manuals.
•  Prepare accurate financial statements and schedules.
•  Prepare annual budgets and ensure compliance.
•  Mentor and provide guidance to staff in the Finance Department.
•  Assist in planning, scheduling, preparing and coordinating meetings, conferences, exhibitions, and open days by handling logistics to ensure smooth operations.
•  Act as point of contact for both internal and external clients to ensure that customers, staff and students are attended to efficiently and that there is maximum customer satisfaction.
•  Maintain a good filing system for documents and records generated.
•  Co-ordinate and participate in planning and implementation of the project activities.
•  Participate in preparation of work plans and progress reports.
•  Assist in requisitions for project activities and surrender of imprest in a timely manner.
•  Process and follow up on all procurement related needs for the programme in alignment with public procurement guidelines.
•  Manage the programme calendar of events with the relevant offices both internal and external.
•  Logistical planning of project activities.
•  Manage the execution of events including meetings, workshops and other work-related gatherings within the project by ensuring prior bookings of venues and circulation of invitations to the relevant personnel.
•  Perform any other duties as assigned by the project PI and Head of Section/ Department.