Grant Accountant Payable at World Vision Kenya

Key Responsibilities:

Processing of financial payments

• Ensure timely processing of payments to service providers
• Timely facilitation of staff with advance requests for smooth operations
• Review M-pesa requests from the various requesters for completeness of documentation.
• Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
• File the final payment reports from Safaricom portal

Financial management and staff support

• Manage and address service providers' queries with regards to payments
• Process petty cash requests as needed
• Analyze and submit exempted taxes (VAT) for refund based on donor guidelines.
• Build capacity of staff and service providers on payment system requirements and changes.
• Prepare timely invoices for submission to the donor
• Timely and accurate booking of received income

Reconciliation of Balance Sheet Accounts

• Undertake reconciliation of receivable and payables accounts for the program:
• Constantly monitor balance sheet account balances
• Follow up for timely accounting and facilitate booking of staff advances.
• Match transaction amounts in the balance sheet accounts
• Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management

• Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
• Support grant project audits according to the donor requirements.
• Support timely implementation of findings and recommendations from audits and various accountability mechanisms
• Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
• Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

Others : Perform any other duties as assigned by the supervisor or designee

Qualification & Skills

• Minimum 4 years of relevant accounting experience
• Demonstrated ability to work under minimal supervision
• Experience in electronic payments and mobile money transactions
• Knowledgeable on US grant financial management
• Advanced excel and analytical skills
• Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
• Professional qualifications in CPA (K) or ACCA finalist
• Practical experience of using SUN system accounting Software is preferred
• Knowledge and experience in ERP.
• Experience working for an INGO is preferred