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  • Posted: Sep 5, 2022
    Deadline: Not specified
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    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Grant Accountant Payable

    Key Responsibilities:

    Processing of financial payments

    • Ensure timely processing of payments to service providers
    • Timely facilitation of staff with advance requests for smooth operations
    • Review M-pesa requests from the various requesters for completeness of documentation.
    • Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
    • File the final payment reports from Safaricom portal

    Financial management and staff support

    • Manage and address service providers' queries with regards to payments
    • Process petty cash requests as needed
    • Analyze and submit exempted taxes (VAT) for refund based on donor guidelines.
    • Build capacity of staff and service providers on payment system requirements and changes.
    • Prepare timely invoices for submission to the donor
    • Timely and accurate booking of received income

    Reconciliation of Balance Sheet Accounts

    • Undertake reconciliation of receivable and payables accounts for the program:
    • Constantly monitor balance sheet account balances
    • Follow up for timely accounting and facilitate booking of staff advances.
    • Match transaction amounts in the balance sheet accounts
    • Prepare monthly reconciliation statements for the balance sheet accounts

    Risk Management

    • Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
    • Support grant project audits according to the donor requirements.
    • Support timely implementation of findings and recommendations from audits and various accountability mechanisms
    • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
    • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

    Others : Perform any other duties as assigned by the supervisor or designee

    Qualification & Skills

    • Minimum 4 years of relevant accounting experience
    • Demonstrated ability to work under minimal supervision
    • Experience in electronic payments and mobile money transactions
    • Knowledgeable on US grant financial management
    • Advanced excel and analytical skills
    • Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
    • Professional qualifications in CPA (K) or ACCA finalist
    • Practical experience of using SUN system accounting Software is preferred
    • Knowledge and experience in ERP.
    • Experience working for an INGO is preferred

    go to method of application »

    Project Officer - Accountability, Monitoring & Evaluation

    Main Responsibilities

    Key Responsibilities:

    Technical Support in Project Planning and Design

    • Take lead in the design and implementation of a monitoring framework to track delivery against project objectives.
    • Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
    • Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed implementation plans.
    • Support develop clear and implementable work break down structure for respective activities
    • Identify and document the project geographical coverage and produce a RS/GIS activity /Project map.
    • Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Output and outcome Tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary;
    • Contribute to the design of MEAL methodology and child-focused indicators by the project team, and to the promotion of child participation in M&E planning and accountability.
    • Provide support and participate in project design (assessments baseline surveys)

    Project Assessment, Monitoring, Reporting & Evaluation

    • Provide technical support in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
    • Monitor project implementation levels and report progress, impact and best practices.
    • Provide technical guidance in carrying out baseline assessments, mid and end of project evaluations across the project location.
    • Support development of ToR in collaboration with other project teams and identify specific data requirements
    • Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
    • Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
    • Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
    • Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
    • Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
    • Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
    • Always ensure to store collected data securely as per policies relating to data protection for the project
    • Disseminate all project information related to M&E to staff and partners
    • Ensure Project alignment to the donors and support office evaluation protocols and methodological tools
    • Prepare and share high quality and timely routine project management reports (Monthly, quarterly, semi-annually and annually) as per donor requirements.
    • Facilitate monthly Data Quality Assessments to ensure reliability of the data by verifying on source data documents and quality of the same.
    • Manage beneficiary data base.

    Learning, Documentation & Capacity Development

    • Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
    • Coordinate the sharing of learning related to MEAL practices across projects and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
    • Support the development of project case studies, human interest stories, documentaries and other related materials
    • Organize/ project reflection & learning events to document lessons learnt, good practices and areas of improvement.
    • Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders
    • Develop capacity building plans and support WV and partners in building their capacity in M&E and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

    Database Management

    • Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Tracking Tables (ITT)
    • Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle;
    • Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
    • Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
    • Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools.
    • Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
    • Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
    • Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and in line with partnership and donor agreements.

    Engagement, Networking and Partnerships

    • Maintain links with relevant stakeholders for collaboration, networking, resource sharing, material development and learning activities.
    • Ensure WVK visibility and participation in M&E Technical working groups in the County

    Others: Perform any other duty assigned to you by the supervisor

    Qualification & Skills

    • Background of implementing effective M&E systems and/or accountability mechanisms
    • Proven technical ability around M&E (i.e. experience in Data collection on the Open data kit plat form and other mobile based applications, ability to conduct data analysis and interpretation)
    • Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyze and disseminate information to a range of stakeholder audiences internally and externally;
    • Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills.
    • Computer literacy, particularly in Word, Excel, and PowerPoint;
    • Working knowledge of data/statistical programmes e.g. SPSS, Stata etc
    • Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
    • Minimum three (3) years practical experience in M&E system coordination/ implementation in international non-governmental organization or other international relief/development body;
    • Experience in working on donor funded programs is an added advantage.
    • Excellent communication skills
    • Networking and influencing skills
    • Ability to work with minimal supervision.
    • Demonstrates personal integrity and trustworthiness
    • Ability to conceptualize and put into practice well researched initiatives
    • Demonstrated understanding of quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
    • Empirical knowledge of humanitarian codes, principles and practice;
    • Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships;
    • Commitment to WV Values, Mission and Vision
    • Good analytical skills with appropriate attention to detail
    • Facilitates appropriate information flow amongst staff
    • Strong communication and interpersonal skills in English, with experience working in multicultural, multi-location, values-driven teams;
    • Excellent planning, coordination, and reporting skills.

    go to method of application »

    Project Manager, Kenya Big Dream

    Job Purpose

    To provide programmatic and technical management support and leadership in the implementation of the Kenya Big Dream program in Migori County, contributing to empowerment of Households to protect, nurture and support girls and boys from all forms of abuse and to improve children wellbeing outcomes within the respective areas as guided by National Office Strategy. The position holder will ensure effective and efficient implementation of activities directly related to Food Security, Livelihood & Economic empowerment and child protection and participation.

    To effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

    Major Responsibilities

    Project Management

    • Ensure proper planning, implementation, monitoring and evaluation of the Kenya Big Dream project interventions in the project areas.
    • Provide technical support and leadership to Project Officers, Accountant and drivers to enable them effectively guide and support project interventions in the County.
    • Ensure all project interventions are implemented within schedule, plans and budgets and regularly review project status.
    • Ensure that the project interventions are integrated with the Technical Programmes and cross cutting themes.
    • Ensure identification of local    needs    and    resources    and    take appropriate programming measures.
    • Ensure Mainstreaming of cross-cutting issues (Gender, CC, environment, advocacy, disability etc) across all project interventions
    • Establish operational priorities and monitor performance targets for the respective field project staff
    • Ensure that project initiatives meet or exceed planned outcomes and are implemented in full compliance with WVK, the donor and other relevant partnership and international standards and guidelines.
    • Ensure that managerial, administrative, and financial procedures comply with World Vision and donor guidelines, policies, business processes.
    • Serve as the official contact person and provide overall project management and strategic direction for the project
    • Design Monitoring, Reporting and Evaluation
    • Lead in the development of the project design and ensure compliance with WVK and donor guidelines and standards.
    • Work closely with MEAL Officer to effectively support the project to carry out all tracking and assessments – baselines, assessments, monitoring and evaluations - in accordance with donor requirements.
    • Ensure timely and effective implementation of all project interventions as well as the successful achievement of project outcomes, outputs and intended impacts.
    • Ensure timely and appropriate utilization of the budgeted project resources.
    • Ensure proper application of business processes, standards and guidelines related to the project in accordance with the donor requirements. 
    • Ensure that the project achieves acceptable financial and operational audit results by implementing activities in accordance with established norm and policies.
    • Ensure that all the activities are implemented and evaluated in accordance with the WVK and donor standards.
    • Support the project officers to set up and maintain effective complaints and feedback mechanisms to ensure that beneficiary concerns are addressed in a timely and effective manner. 
    • Ensure that an effective and participatory and effective M&E system is established in a decentralized manner.
    • Ensure that, in general, project monitoring arrangements comply with the project agreement and, in particular, the provisions of this agreement are fully observed in the design of project M&E.
    • Ensure quality monthly, quarterly, semi-annual and annual reports are compiled and submitted in a timely manner in line with the donor requirements.
    • Ensure a joint monitoring schedule is in place and executed.
    • In consultations with Communications office, develop context specific and appropriate documentation on best practices and lessons learnt.
    • In consultation with MEAL officer, ensure effective reflection and learning forums in the county.

    Capacity Building 

    • Identification and sharing of capacity building gaps among project staff, communities and partners.
    • Lead the project in capacity building initiatives for staff, communities and partners to enable them effectively advocate for and implement project interventions.
    • Ensure ongoing coaching and mentoring of project staff in order to ensure that they are able to perform and achieve the desired results.

    Advocacy, Engagement and Networking 

    • Ensure adequate representation with the donor, the Government of Kenya officials (National and County), private sector, Civil Society Groups, including Faith-Based Groups.
    • Ensure close working collaboration with key Government line ministries and other like-minded partners.
    • Ensure that Project beneficiaries and partners are kept informed of all the Government laws and policies in respect to the Technical aspects being implemented and any changes to government laws, policies and budgets.
    • Ensure effective mobilization of community groups, youth and children, empowering them to hold their governments to accountable through utilization of advocacy approaches such as Citizen Voice and Action (CVA) and Child Protection Advocacy (CPA)
    • Actively participate and contribute to County level technical working groups to learn, share and inform policies/strategies relevant to project.
       

    Resource Mobilization

    • Map resource mobilization opportunities at local level and develop concepts and proposals in collaboration with the Cluster, Regional and National office teams.
    • Mobilize the community for community contribution for project interventions.
    • Facilitate successful donor visits.
    • Ensure organizational visibility at the county level and beyond

    Others

    • Perform any other duty as may be assigned by supervisor or designee from time to time.
    • Participate and contribute in committees and task forces which you may be appointed to

    Qualifications, Skills and Knowledge of the job

    • Must have a minimum of five years’ experience with regards to the designing, planning, and implementation; supervising and reporting on integrated development projects
    • A degree in Social work, Anthropology, Project Planning and Management, Agriculture/Agricultural Economics or a closely related field from a recognized University with relevant work experience working with International non-governmental organizations will be considered.
    • A good understanding of International, Regional and National framework on human rights for women and children such as Convections on the Rights of the Child, Convention for the Elimination of all forms of Discrimination Against Women, Africa Charter on the Rights and Welfare of Children, Prohibition of female Genital Mutilation Act, Children Act among others.
    • Notable experience of deployment in response to rapid and slow onset emergencies, including in a programme lead role A minimum of a Bachelor’s Degree in Social Sciences preferably in child development, humanitarian aid/development, child rights, public policy, law, sociology / social work or other related field (A bachelor’s degree in Education and experience working in child protection: including child protection program design, implementation and monitoring will be considered)
    • Proven ability in designing, implementing, monitoring and evaluating child protection Programmes.
    • Ability to document good practice and lessons learned in CP Programming.
    • Experience in social norms and/or social behaviour change research will be an added advantage.
    • Demonstrate ability to write program reports and updates.
    • Demonstrate strong budgetary and financial management skills.
    • Demonstrate knowledge and ability to engage at a strategic level with senior government, UN and INGO officials
    • Experience in GBV/FGM projects at community level with proven leadership experience.
    • Experience in working with partners including State Department of Gender affairs, Ant FGM Board, Children Department, local organization (CBO, FBO).
    • Good understanding of State Department of Gender affairs, Ant FGM Board, Children Department, Child Protection, GBV/FGM programming models, standards and guidelines, Child protection Information Management guidelines and Systems.
    • Good understanding and working experience of Advocacy Approaches and referral systems.
    • Experience supporting strategic programme development including successful proposal development for humanitarian donors
    • Highly flexible and organized, able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis

    Method of Application

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