Grant Accountant at World Vision Kenya

Key Responsibilities:

Financial Reporting and Analysis

• Post financial data transactions into the accounting system.
• Consolidate and submit accurate project funding requests to PR.
• Ensure timely preparation and review of bank and M-Pesa reconciliation statements.
• Prepare and consolidate accurate financial analysis for management and decision making.
• Prepare and submit Project Financial Reports as per donor requirement
• Ensure timely review and recording of Employee Expense Reports.
• Ensure timely review and reconciliation of the balance sheet items.
• Consolidate periodic Cluster compliance reports.

Processing of financial payments

• Ensure timely processing of payments to service providers
• Timely facilitation of staff with advance requests for smooth operations
• Review M-pesa requests from the various requesters for completeness of documentation.
• Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
• File the final payment reports from Safaricom portal

Financial Reporting:

• Preparation monthly site financial reports to the Senior Grant Finance Officer for consolidation by 15th of the month.
• Prepare management reports for decision making purposes
• Ensure monthly accrual of completed activities
• Support and participate in year- end processes

Financial management and staff support:

• Manage and address service providers queries with regards to payments
• Process petty cash requests as needed
• Analyze and submit exempted taxes (VAT) for refund based on KBD guidelines.
• Build capacity of staff and service providers on payment system requirements and changes.
• Prepare timely cash request for submission to the donor
• Timely and accurate booking of received income

Reconciliation of Balance Sheet Accounts:

• Undertake reconciliation of receivable and payables accounts for the program
• Constantly monitor balance sheet account balances
• Follow up for timely accounting and facilitate booking of staff advances.
• Match transaction amounts in the balance sheet accounts
• Prepare monthly reconciliation statements for the balance sheet accounts

Asset management and Administration:

• Ensure Project assets are properly tagged and recorded in the asset register and in Sunsystem within the project.
• Support the Project in asset acquisition, management and disposal as per donor requirement.
• Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.
• Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.

Asset management and Administration:

• Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
• Support grant project audits according to the donor requirements.
• Respond to queries on a timely and accurate manner.
• Support timely implementation of findings and recommendations from audits and various accountability mechanisms
• Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
• Actively participating in project start up workshops to ensure financial aspects of project are fully understood.

Other

• Perform any other duties as requested by the supervisor

Qualifications/Requirements for the role:

• Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
• Qualifications in CPA section 4/intermediate or equivalent
• Minimum 4 years of relevant accounting experience
• Demonstrated ability to work under minimal supervision
• Experience in electronic payments and mobile money transactions
• Advanced excel and analytical skills
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.