Grants Administrator at Sheer Logic

Roles & Responsibilities

Grant Management

• Ensures integrity and quality of the grant making process;
• Handles incoming grant applications and contributes to assessment of financial dimension of applications, showing strong analytical and problem-solving skills;
• Supports compliance to our client’s due diligence policies;
• Review of audited financial documents to assess financial health of organizations in collaboration with Programme Manager/Grant Manager; and
• Prepares aggregated reports and fulfils reporting requirements as requested.

Monitoring and Updating of Project Database (Salesforce And Power BI)

• Ensures adherence to the corresponding workflow processes at programme and grant level;
• Owns and operates Salesforce and Power BI;
• Monitors and follow up on pending applications in consultation with Programme Manager/Grant Manager and executes the payment process flawlessly; and

Provides Programme Manager/Grant Manager with analysis from Salesforce and Power BI such as number of grants to specific program areas, upon request or pro-actively.

Contribution to Grant and Programme Development

• Supports the Programme Manager/Grant Manager with solid grant and programme management;
• Contributes to grant and programme development, including research and M&E analysis;
• Contributes to interregional engagement and collaboration by actively supporting our client as a Learning Organisation, by sharing knowledge, sharing experiences with organisation ; and
• Fosters own development; develops understanding of programming cycle, in particular understanding of M&E.

General & Administrative Support

• Files digital or hard copy of all relevant documents related to active grants and programmes;
• Organizes travel arrangements for Programme Manager/Grant Manager: Arrange meetings with partners, book flights and hotels, put together itineraries, compose a travel guide with route and comprehensive information of projects to be visited;
• Handles all incoming email and phone calls;
• Organizes meetings with (potential) partners, coordinate papers for meetings (e.g. project write ups); and
• Assists in preparation of presentations, internal and external.

Requirements

• Demonstrate excellent professional communication skills and fluency in written and oral English
• Minimum of a relevant Bachelor’s Degree. Master’s Degree will be an added advantage.
• At least 5 years of professional experience in high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization, philanthropic foundation or NGO.
• Relevant work experience to include use of database and analytics solutions such as Salesforce and Power BI; command of Microsoft Excel and PowerPoint required.
• Strong organizational skills including ability to prioritize and manage time.
• Ability to work and interact with people from diverse, professional, social and cultural backgrounds.
• Experience in providing general support in a small team and an experienced team player.
• Commitment to living the Porticus’ culture and to transparency and open exchange, generating trust among colleagues and reinforcing Porticus culture and values in external transactions.

Deadline: by 15th April 2022