Grants and Finance Coordinator at International Rescue Committee

Job Overview
The Grants and Finance Coordinator will have a commercial contract management focus responsible for providing grants and budget leadership across the WISH 2 project in Somalia and South Sudan. S/he will play a critical role in ensuring transparency, accountability, effective grant management, and compliance in all aspects of the WISH2 Project. S/he is the focal point for donor reporting, information management, grants management, and capacity-building efforts within the WISH program. S/he will also support the Project Lead in programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations, and other key functions as required.
Major Responsibilities
Grants and Budget Management
Budget Management and Monitoring

• Oversees the preparation and realignment of the project budget, supporting the Country Offices and with guidance on costing and inputs as per donor requirements.
• Responsible for consolidation of all Country office Budgets into the donor Master budget ready for submission.
• Hold knowledge base of donor rules and regulations and advise other team members on financial compliance
• Develop and update financial management systems for the WISH project, including reporting templates and monitoring procedures
• Oversee the financial management of the project in accordance with donor regulations.
• Review individual Country Office spending and provide monthly budget versus actual reports to budget holders in country offices highlighting areas of possible under/overspending
• Regularly revisit Program Budgets to ensure that they address programmatic areas of greatest priority and deliver maximum value for money and high absorption.
• Identify and manage all financial and operational risks in collaboration with relevant country and technical unit staff.

Project Financial Reporting

• Verify financial reports of the project prepared by the country Office Finance staff, ensuring compliance with donors' and internal rules and providing Feedback to the Country offices.
• Consolidating all financial reports from the Country offices and partners into the overall Donor Financial Report as per donor financial reporting template ensuring accuracy and timely submission.
• Addressing any feedback from the donor relating to the financial reports.
• Pro-actively identify any areas of financial risk to the project and notify the Project Lead and applicable country program leads for action.
• Ensure project expenses are reasonable, allocable, and prudent and spent in accordance with the donor’s rules and regulations
• Create accurate forecasts and manage expenses according to spending plans

General

• Demonstrate and maintain an in-depth understanding of the contract award, donor compliance, and budget conditions and status.
• Review narrative donor reports, coordinating with the necessary technical staff.
• Review and process sub-grants to country programs for grant activities
• Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports
• Assist in donor relations; participate in donor and project consortium calls, represent the project at donor meetings as required.
• Liaise between donors and project teams on matters of financial and award compliance
• Apply existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats, agreements, and amendments to enhance grants management.
• Coordinate internal and external approval of agreements, amendments, cost extension, and no-cost extension processes.
• Support revising this awards proposal narrative ensuring donor and IRC compliance.
• Support Project Cycle Meetings (PCMs) and the country programs in maintaining adequate standards and relevant systems for enhanced coordination between the various units.

Key Working Relationships
Position Reports to : Project Lead
Other Internal And/or External Contacts

• Internal: Regular contact with Technical Unit teams. Liaise with country program staff. Interact regularly with internal IRC departments, especially budget, finance, human resources, and procurement.
• External: Interact with donors, consortium partners, vendors, contractors, and consultants.

Job Requirements

• 5+ years of progressive work experience including awards management, budget management, and systems and procedure development in complex contexts
• Successful experience managing complex awards, particularly commercial contracts funded by FCDO or USAID
• Highly collaborative and pro-active colleague with talent for teaming with cross-functional groups
• Skills for and interest in providing creative solutions for challenging organizational systems and procedures
• Strong Microsoft Office skills and experience with organizational information and financial systems
• Previous management experience and/or training
• Proven acuity to thrive in a fast-paced team environment and continuously adapt to new challenges and dynamic priorities, while maintaining professional grace and a sense of humor
• Dedication to diversity, equity, and inclusion and a strong passion for our mission
• Excellent written and verbal communication skills in a multi-cultural environment
• University degree in Business Administration, Finance; International Development or a related field or equivalent work experience
• Travel about 10%, conditions allowing