Grants Associate at Population Services International (PSI)

SI seeks an Grants Associate that will support management of PSI's contractual relationships with subawardees under the Global Operations Africa portfolio. It will participate in the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in PSI country offices. The Grants Associate will also work closely with colleagues in Global Operations and PSI country offices and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

Your contributions

1. Assist in the development and negotiation of subagreements, including costreimbursable subagreements, fixed amount agreements, master subagreements, preaward letters of authorization as well as amendments to these subagreements, in accordance with PSI policy. Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department. 20% of the Time
2. Tracks subawardee performance across all compliance areas. Collects and files essential subaward documentation and routinely reviews required tools to ensure accuracy, completeness, and quality, ensuring compliance with the Patriot Act and Transparency Act and other such requirements. 20% of the Time
3. Supports the Subaward Manager as needed to provide training on PSI's subaward management tools, templates, methods, and processes developed by PSI's Grants and Contracts Department. Coordinate closely with Subaward Manager to evaluate country office risk and design relevant capacity building plans. 15% of the Time
4. Conduct or collaborate with incountry subaward teams to conduct regular site visits to review financial documents. Follow up on audit issues and documents resolutions. 20% of the Time
5. Liaise with Financial Analysts to provide financial oversight over subawards, including initiating and tracking payments, tracking burn rates against subaward terms, ensuring expenditures are incorporated into prime award financial reports, and validating spend aligns with subawardee programmatic deliverables. Liaise with Associate Program Managers to ensure that subaward budgets and payments align with donor budgets and program deliverables.25% of the Time
6. Time percentages listed above are not exact. They are estimates and may change.

What are we looking for?

1. Fluency in English; French language skills (Spoken and Written) preferred
2. Bachelor's Degree (or international equivalent) in a related field
3. Master’s Degree (or international equivalent) in a related field preferred
4. At least 3 years of experience working in grant management, subaward management, or a related field. Equivalent combination of related education and experience may be substituted.
5. Strong financial management, data analysis, and excel skills.
6. Demonstrated knowledge of various donor rules and regulations (e.g., USG, Global Fund, FCDO, private foundations).
7. Extremely organized and detail oriented.
8. Effective verbal and written communicator.

The candidate we hire will embody PSI’s corporate values:

1. Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
2. Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
3. Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
4. Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
5. Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
6. Commitment: You are in it for the longhaul and want to grow with the organization, just like PSI serves its consumers and partners with hostcountry governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in the PSI country location.