Grants Coordinator Kenya at Norwegian Refugee Council

JOB DESCRIPTION

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships. 

RESPONSIBILITIES

• Develop and maintain overview of all grants, donor requirements, rules and regulations, including filing of grant documents (including through the grants database - forthcoming)
• Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control
• Contribute to the development and revision of funding proposals, budgets and donor reports
• Be updated on donor priorities and track, analyze and share relevant calls for proposals
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
• Contribute to continuously improving internal grant management systems 
• Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing Coordinate the development and distribution of internal reports 
• Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme
• Support external donor audits
• Represent with relevant partners and donors as delegated 
• Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities 

• PCM focal point – lead for the Go-No Go and Proposal Planning Meeting; support to areas for the Progress Review Meetings and Grants Closing Meetings.
• Development, adaptation and improvement of PCM guidelines and tools, especially financial tools, proposal coordination and quality monitoring, based on lessons learned. 
• Ensure key controls and tools are in place and maintained daily to support effective management of the funding portfolio and compliance with donor requirements.
• Support programme team with quality control related to proposal development and reporting, developing dedicating tools and ensuring capacity building through training. 
• Ensure proper filling of donor concept notes, proposals, contracts and reports on NRC’s filing systems and also kept in hard copy.
• Prepare contracts and documentation for project partners and ensure compliance.

QUALIFICATIONS

Professional competencies 

• Between 3-5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations 
• Skills and experience in report and proposal writing
• Strong analytical skills (data and financial)
• Strong communication, coordination and interpersonal skills 
• Excellent written and oral communication skills in English 
• Above average computer skills