Grants Management Specialist - Subgrants at Danish Refugee Council

Overall purpose of the role:
Ensure that DRC is compliant with country and regional grant management guidelines and DRC’s operational requirements (including finance, logistics, procurement, and human resources).

Duties & Responsibilities:

• Grants management and Donor compliance
• Assess and build the country office’s capacities to manage sub-grants
• Keep up to date on due diligence, partner reporting, ICR approvals and partner installments
• Provide monthly updates on partner reporting and installments
• Lead on partner due diligence – and ensure this is up-to-date
• Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to partners in adhering to donor guidelines during grant meetings.
• Provide training on compliance with donors’ regulations and requirements to partners
• Support partners to ensure operational compliance of grants with guidelines and donor regulations in finance, logistics, procurement, and human resources.
• Coordinate sub-grant kick off and closing meetings for all sub-grants in the country office
• Maintain and manage information on the sub grants module and maintain all documentation related to sub-grant management on sharepoint

Program Management and Support:

• Participate in periodic budget reviews for all ongoing projects with partners. 
• Support civil society partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
• Review project reports sent by partners
• Ensure the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
• Ensure the development of guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports.
• Organize learning events for partners to share experiences and learn from each other
• Ensure the cascade of knowledge to area offices staff on partnership administrative processes.

Other

• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate Capacity Development programs for partners, including but not limited to on log frames, proposal development, and/ or reporting
• Inductions of new colleagues
• Any other tasks as identified by the Partnerships Manager
• As Specialist the post-holder is responsible for providing specialized knowledge and operational know-how within a specific discipline

Experience and technical competencies: 

• At least 3 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding.
• Proven experience in capacity building and training of national staff and partners.
• Ability to follow multiple workflows with attention to detail.
• Excellent written and oral communication skills with external and internal stakeholders. 
• Full professional proficiency in English Excellent interpersonal skills and demonstrated ability to establish effective and working relations with local partners and other stakeholders

Education

• Bachelor’s degree (Masters preferred) in international relations, project management, business administration, or similar studies relevant to the post
• Language: 
• Proficiency in English required; while other regional languages are beneficial.

Key stakeholders: Internal & External

• Donors
• Government Agencies
• CDs of other organizations