Grants Manager at Action Against Hunger International

Summary of position

• The Grants Manager (GM) will work under the supervision of Country Director (CD) and in close coordination with the Programme Director and Regional Grants Manager.

The GM will be responsible for ensuring:

• Efficient and timely support, monitoring and follow-up is provided to the country office on grants management.
• Support external relations with AAH International network and institutional donors on mission.
• Timely communication / information sharing with the country, regional, and different HQ Departments.
• Ensuring an appropriate knowledge management system is in place and maintained.
• Well-organized information management system is developed and current.
• Additional ad-hoc responsibilities set by the CD.

Essential job functions

Country funding and Strategy

• In consultation with the Country Director and Programme Director, shape the development of a Country Office strategy including a communication and funding plan and position papers.
• Ensure the regular update of the funding plan and work plan to reflect AAH priorities and direction.
• Lead on the development and maintenance of a pipeline and funding plan in line with the country and international strategy to ensure sufficient funds are generated to underpin on-going activities and ensure the diversification of funding and sustainability of the country office with appropriate funding.
• Support capacity development of partner organizations on resource mobilization and develop their linkages with donors/potential funding opportunities.
• Ensure that Project Tracker/Funding Grid/pipeline is updated regularly and shared with management and relevant teams in the Country Office.

Donor Management

• Develop donor engagement strategies for prioritised institutional donors (such as USAID/BHA, EU/ECHO, FCDO, SIDA, UN, etc…) and design and update a donor mapping database.
• Cultivate, maintain and develop strategic relationships with potential and existing donors, agencies, business contacts and other INGO partners to advance AAH’s new programme development and raise our profile.
• Act as focal person in the Country Office for coordination and communication with donors for sending appropriate and timely reports and updates, meetings and forums, following up of queries, information requests, informal reporting, and progress updates.
• Attend coordination and/or donor meetings and teleconferences when necessary, as assigned or requested by the CD;
• Organize events for partnership building with donors, stakeholders, NGOs and potential partners and conduct fundraising activities for AAH developmental activities, programmes and related priorities.
• Disseminate information and research on donors and funding opportunities internally to respective teams to increase awareness and knowledge and build capacity for in-country funding opportunities.
• Provide training and orientation to AAH staff on fundraising, donor requirements, expected outcomes and AAH internal procedures regarding institutional funding.
• Oversee and manage all country based donor online submission accounts – ensure all login details are documented and ensure confidentiality of these details;

Programme Development & Grants Management

• Lead on researching and identifying funding opportunities from new and existing donors by monitoring calls for proposals and funding updates, for solicited and unsolicited opportunities.
• Follow and closely monitor funding trends, policies and positions from new and existing donors.
• Lead on the design and development of concept notes, proposals and situation analyses in support of AAH strategies and core values, based on programme priorities and donors’ interests. Coordinate the development process with all relevant departments, including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets.
• Provide support in the technical and logistics review, accounting principles, financial systems, and budgeting for grant proposals as able and when necessary; and
• Provide trainings for the preparation of donor proposals and reports, budgets, recording and charging of expenditures, management of budgets etc.
• Lead and coordinate the development, quality control and submission of quality reports and project amendments as required to donors, coordination and internal reporting by following AAH processes and liaising with Country Office Programme Team and all functional departments for submission to donors and respective stakeholders.
• Work with Finance Department on maintaining up-to-date records of proposals and grants for documentation on ongoing grants.
• Undertake final language and formatting reviews, when not possible to be done at the mission level, before all official submissions to donor and external actors, from a quality assurance point of view.

External Communications

• Identify and document success stories on key sectors for internal and external audiences to illustrate impact of the programming.
• Develop and design communication and marketing materials, including sector profiles, impact reports, programme briefings and information updates as required for internal and external use.
• Maintain regular communications with external stakeholders (i.e. donors and Action Against Hunger network) to share programmatic updates, and grant-related issues including amendments, submissions, and other ad hoc requests;

Other

• Oversee all External Evaluation and Consultant requests from mission related to working with ACF MEAL team for TOR development, recruitment and contract; focal point for all external and internal stakeholders; manage the review of the inception and final reports.
• To maintain constructive, purposeful, trust based and sincere relations with all colleagues working above or under whether directly or indirectly associated.
• To update management and other concerned with any development, internal or external, which can be of help to improve quality, provide better services and effective working.
• To participate in all meetings, committees, forums, projects and assignments as required and expected.
• Ensure AAH is compliant with the Core Humanitarian Standards, Sphere Standards, HAP etc.
• Comply with all policies, procedures, legal and regulatory requirements.

Supervisory Responsibilities

• None

Fiscal Responsibility

• None

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required by contact with the missions, mission security, or other obligations.
• Must be able to travel as required for standard domestic and international business travel as well as to the missions if appropriate. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.

Gender Equality Commitments & Zero Tolerance to Abuse

• Foster an environment that reinforces values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
• Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Required Qualifications and Professional Experience

• Bachelor’s degree required
• Four (4) years of experience as a humanitarian generalist or similar experience
• Previous experience with an international NGO advantageous

Required Skills & Competencies

• Fluent written and spoken English is required
• Ability to work cooperatively with colleagues and supervisory staff at all levels
• Knowledge of MS Office Suite (high proficiency in Excel); comfortable working with computers with minimal IT support
• Ability to work in a stressful environment, respect and enforce deadlines, take initiative, and prioritize multiple tasks with minimal supervision
• Strong organizational skills, extremely detail-oriented
• Excellent written and verbal communication skills is a must. Experience communicating in different cultural work environments preferred
• Genuine interest in and commitment to the humanitarian principles of Action Against Hunger
• Excellent interpersonal skills
• Ability to work both independently and as a flexible and supportive member of a team