Grants Manager at Amref Kenya

JOB PURPOSE

The Grants Manager is responsible for overseeing the efficient and effective management of subgrants across the Kenya Country Office. S/he will work with the Grants Teams in the Country offices to ensure a standardized approach to sub-granting. S/he is responsible for grant monitoring and capacity building of recipients including internal control procedures, ensuring compliance with Agreement and Sub-agreement(s) terms and conditions. S/he will oversee & ensure effective administration of sub-grants to enhance accomplishments of project’s activities and deliverables.

PRIMARY RESPONSIBILITIES

• Provide technical support, guidance and coaching to country teams on Amref’s grants management policies, procedures and processes.
• Prepare and submit periodic reports to management and provide recommendations to improve subgrants management & performance.
• Support and participate in field-level program monitoring visits in collaboration with other technical, operations and MEAL teams.
• Contribute to continuously improving internal grant management systems and regularly updating Amref’s Grants Manual
• Provide an internal helpdesk that will be geared towards resolving ad hoc issues affecting the grants team and the sub-recipients.
• Lead on organisational assessments of subgrantees by providing appropriate tools and support programmes to conduct pre and or post-award due diligence assessments
• Contribute to the capacity building of subgrantees as required and identified in partner assessments.
• Review Subgrant agreements (including modifications and annexes where applicable) and coordinate their review or signing with the relevant Programmes, Compliance, and Legal units.
• Coordinate with respective budget holders and finance to ensure partner budgets are correctly allocated and aligned.
• Provide technical support to countries and relevant budget holders on subgrantee budget & expenditure monitoring and recommend budget revisions as necessary.
• Conduct visits to country & field offices to support with capacity building of grants staff and subgrantees.
• Support programmes and business development teams in pre-award vetting and pre-award assessments of partners.
• Maintain an updated contact list and other information for all AHA in Kenya subrecipients.
• Maintain trackers such as audit, reporting, reconciliations, and monitoring for subgrantees.
• Ensure financial and other key documents and files related to sub-grants are maintained per Amref’s and donor policies.
• Support country grants teams and subgrantees to prepare and complete their cost proposals during the application process to ensure compliance with Amref and donor rules.
• Support and participate in external audits, internal audits, and compliance reviews, as required, to ensure compliance with Amref and donor requirements and generally accepted accounting practices.
• Monitor the effectiveness and adequacy of the subgrant management policies and procedures and suggest and implement improvements.
• Support programmes with subgrant start-up and closeout processes.
• On a sample basis, review subgrantees financial reports for correctness, completeness, timeliness, and compliance across the organization.
• Provide overall leadership to the AHA in Kenya Grants team, coordinate grants team meetings, contribute to their annual performance reviews and provide feedback throughout the year; and contribute to their professional development.
• Ensures subgrantees’ inquiries and needs are promptly addressed to develop and continue positive relationships between Amref and the subgrantees.
• Support the Business Development and programmes in grant writing and proposal development.
• Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
• Lead in the development of sub-recipient capacity-building plans and development of Training materials.
• Spearheaded the rollout of Organizational Development System Strengthening (ODSS) programme in AHA in Kenya.

EDUCATION, EXPERIENCE AND ABILITIES
Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field and a full professional accounting qualification (e.g., CPA, ACCA).
• A Master’s degree in a relevant field will be an added advantage.
• At least 8 years of experience in grants management, preferably with experience managing the Global Fund funded grants and USAID grants
• Demonstrated experience in managing grants, subgrants, procurement, and compliance with donor regulations.

Knowledge, Skills and Competencies

• Familiarity with Global Fund and USAID policies and procedures.
• Familiarity with grants management and experience with financial and operations management.
• Ability to provide leadership, communicate effectively, conflict resolution, and promote a team approach to enhance staff commitment to the programme’s success.
• Strong interpersonal and time management skills.
• Strong negotiation or persuasive skills

Languages

• Excellent spoken and written English