Grants Manager at Center for Public Health and Development

Proposal Development.

• Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant CPHD Grant Management tools and guidance.
• Coordinate proposal development for CPHD portfolio of donors.
• Work closely with program teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.

Due Diligence Assessments and Agreements.

• Lead on CPHD’s due diligence assessment when and as required by an existing or new donor.
• Lead on organizational assessments of Partners as per CPHD’s Grants Management procedures.
• In coordination with the Program Director, draft Partner Agreements/MoUs and take through signing processes.
• Contribute to partner capacity building as required and identified in partner assessments.

Grant Agreement .

• Review donor contracts, flag any points that might challenge CPHD’s procedures, and support contract negotiations.
• Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget.
• Develop key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings.
• Coordinate with respective budget holders to ensure budgets are correctly allocated and aligned.

Donor Reporting and Monitoring.

• Coordinate the finalization of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards.
• Highlight critical financial issues such as under/overspends to Budget Holders and follow up in writing when discussed verbally.
• Maintain an up-to-date BVA/PFR for each of project by ensuring all the required tabs/sections are properly completed with a detailed and quantifiable commentary on the variances and prepare a consolidated summary that shows status by project.
• Provide an updated funding pipeline/cost matrix monthly, including the implementation of the support office cost allocation policy by attributing SO cost across all current projects.
• Provide technical support to relevant Budget Holders on monitoring issues and budget revising (if required).
• Monitor grant payment schedules and income requests for respective portfolio to ensure this is done in a timely manner.
• In collaboration with the business development manager contribute to the development of country factsheets and other relevant information pieces for donor visits/meetings.

Donor Compliance

• Be familiar with all CPHD organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines.
• Support and advise program colleagues with queries related to donor compliance on grants within the portfolio.
• Work with other departments to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
• Coordinate Close Out of grants.
• Assist in training and capacity building related to CPHD Grants Management/donor compliance as required.

General Administration

• Ensure all documentation required to be kept by donors is available within the department by maintaining high standard information management/filing systems.
• Ensure correct and up-to-dated maintenance of CPHD’s Grants Funding Tracker.

Requirements

• A Degree in Accounting, and a recognized professional qualification such as CPA, or ACCA.
• 4-5 years proven experience in managing donor budgets in an international NGO
• Ability to use MS Dynamics (Navision) Accounting package.
• Advanced Excel skills preferred.