Grants Manager at DAI Kenya - Development Alternatives, Inc.

KEY DUTIES & RESPONSIBILITIES

The Grants Manager will work in collaboration with other Component Leads, technical staff, Resource Partners, and STTA to implement KIPS $2.4 million grants pool, and have the following specific responsibilities:

Management

• Responsible for providing training, guidance, and direction to all project staff on planning, implementation, and compliance of grant policies, procedures, and instructions.
• Use the FOM and project Grants Manual to ensure that policies, procedures, and/or practices are being met.
• Responsible for ensuring documentation requirements are met with various departments i.e. technical, grants, and finance.
• Supervises Grants Officer.

Planning and Implementation

Oversees grants management in coordination with the Grants

• Team.With guidance from the Director of Operations and Finance, develops and implements the grants manual.
• Participates in work planning and activity planning to align the grants program with overall project activities.
• Leads the development of timeline and details required for any activities needing grants; conduct market search and price analysis in coordination with technical staff.
• Coordinates with staff requesting grants to prepare Annual Program Statements (APS) and/or Request for Applications (RFAs) to solicit applications and assess the capacity and readiness of potential grantees.
• Manages the evaluation and selection committee process for grantees.
• Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.
• Prepares grant agreements and amendments, explaining terms, conditions, roles, and responsibilities.
• Ensures that identified weaknesses in initial grantee assessments and related requirements are incorporated into the agreements explicitly/clearly with the required monitoring and actions on the part of the grantee.
• Organizes kickoff meetings and apprises grantees of the responsibilities, requirements and policies and procedures to be followed during the life of the grant.
• Ensures post award grant management in accordance with relevant regulations and generates reports of status of grant activities, such as forecasting payment, inventory, amendments, close outs, and sector specific data (i.e. monthly and quarterly reporting).
• Contributes to project contractual reporting deliverables as needed.
• With support from Director of Operations and Finance maintains and updates grants pipeline.
• Coordinates with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.

Compliance

• Provides training, guidance, and direction to project staff on planning, implementation, and compliance of grants policies, procedures, and instructions, specifically their role in the process.
• Reviews grants for completeness and appropriateness with the work plan.
• Ensures all required documentation is uploaded in the grants database TAMIS.
• Reviews grant milestones and requests for payments against grant agreements to ensure compliance.
• Trains on and enforces policies and procedures to prevent improprieties, intentional and unintentional.
• Leads the audit of grant files no less than annually.
• Other tasks as assigned.

QUALIFICATIONS

• Bachelor’s degree in a relevant field. Advanced degree preferred.
• At least 9 years of experience of experience in grants management, implementation, and planning with donor-funded development activities.
• Demonstrated knowledge of USAID Grant requirements and regulations preferred.
• Prior work experience in Kenya
• Professional proficiency in English is required