Jobs at DAI Kenya - Development Alternatives, Inc.

The Antimicrobial Resistance and Rational Use Manager will support the design and delivery of technical assistance related to anti-microbial resistance and rational use of pharmaceuticals including tools, approaches and reporting. Reporting to the Pharmaceutical Management Director, this position will work in close collaboration with the Regulatory System Strengthening Specialist, the Crosscutting and MEL teams and the Supply Chain Management Team, and may supervise the performance or work output of other staff or consultants.

KEY DUTIES & RESPONSIBILITIES

• Leads and supports efforts to address antimicrobial resistance (AMR) and promote rational use of pharmaceuticals.
• Develops and implements strategies to improve antimicrobial stewardship and appropriate use of antibiotics.
• Ensures that AMR and rational use considerations are integrated into plans, delivery of technical assistance, and learning and adaptation of tools and approaches.
• Ensures strong working relationships are maintained with key stakeholders related to AMR and rational use.
• Builds capacity of project staff and partners in AMR and rational use of pharmaceuticals concepts and practices and considerations.
• Identifies opportunities for learning and adaptation related to AMR and rational use of pharmaceuticals.

Other duties include:

• Support and build capacity of supply chain technical staff on MEL, CLA, and other related areas.
• Represent AMR activities, data and reports as well as stakeholder/partner engagements in the AMR arena, coordination forums and at USAID’s request.
• Contribute to strategic learning and communication initiatives.

QUALIFICATIONS

• Bachelor’s degree in pharmacy, public health, or related field. Advanced degree preferred.
• At least 9 years of experience in AMR and rational use of medicines in resource-limited settings, particularly on donor-funded programs.Experience in designing and delivering technical assistance on anti-microbial resistance and rational use of pharmaceuticals in Kenya.
• Excellent strategic thinking, problem-solving, and decision-making skills.
• Effective stakeholder engagement, coordination and relationship management skills.
• Strong project management capabilities.
• Fluency in written and spoken English required.

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The Governance Specialist will support the design and delivery of technical assistance related to strengthening leadership, financing and other supply chain governance issues including tools, approaches and reporting. Reporting to the Deputy Chief of Party/Integration Director, this position will work in close collaboration with the Pharmaceutical Management, Supply Chain Management, Crosscutting, and MEL teams, and may supervise the performance or work output of other staff or consultants.

KEY DUTIES & RESPONSIBILITIES

• Leads or supports efforts to strengthen leadership, financing, and other governance structures for strategic planning, and coordination among stakeholders in the supply chain and pharmaceutical sectors.
• Develops and implements strategies to effectively engage and coordinate among key stakeholders in government, private sector and civil society.
• Ensures that key supply chain governance considerations are integrated into plans, delivery of technical assistance, and learning and adaptation of tools and approaches.
• Builds capacity of project staff and partners in supply chain governance considerations, concepts and practices.
• Identifies opportunities for learning and adaptation related to governance, financing, leadership, and strategic planning.

Other duties include:

• Support and build capacity of supply chain technical staff on supply chain governance, financing and strategic planning and other related areas.
• Represent governance activities, data and reports stakeholder/partner engagements, coordination forums and at USAID’s request.
• Contribute to strategic learning and communication initiatives.

QUALIFICATIONS

• Bachelor’s degree in public policy, governance, or related field required. Advanced degree preferred.
• At least 8 years of experience in governance, strategic planning, and stakeholder coordination in developing countries, particularly on donor-funded programs.
• Experience in designing and delivering technical assistance on supply chain governance, financing and stakeholder coordination in Kenya.
• Knowledge of supply chain and pharmaceutical policies, strategies and key stakeholders.
• Excellent strategic thinking, problem-solving, and decision-making skills.
• Effective stakeholder engagement, coordination and relationship management skills.
• Strong project management capabilities.
• Fluency in written and spoken English required.

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The Regional Integration Manager will lead and manage county level activities for the USAID KIPS activity. This will include Supply Chain Management, Pharmaceutical Management and Crosscutting teams. The Regional Integration Manager will provide strategic guidance and technical oversight to ensure high-quality implementation and achievement of results. Additionally, the Regional Integration Manager will be responsible for promoting integration across various health areas and ensuring a coordinated and harmonized approach to strengthening the supply chain and pharmaceutical systems. This position will report to the Deputy Chief of Party/Integration Director and will supervise the work of county-based staff supporting supply chain management, information system strengthening, staff performance and systems, training and learning, and regulatory system strengthening activities.

KEY DUTIES & RESPONSIBILITIES

• Support the strategic technical direction of activities across the pharmaceutical, supply chain, pharmaceutical management, data/information systems, and cross-cutting workstreams to ensure a coherent and integrated approach across different aspects of supply chain and pharmaceutical management.
• Guide the integration strategy to ensure harmonization and coordination across various health areas, such as HIV/AIDS, malaria, family planning, maternal and child health, and others.
• Coordinate closely with the DCOP/Integration Director and the Supply Chain and Pharmaceutical Management directors, the Workforce Development Manager and other staff to ensure alignment with activity objectives and promote integration across health areas.
• Ensure county-based teams are engaging and advancing activities and solutions according to plan and support their processes to support county health teams and other stakeholders.
• Monitor and report on the progress and impact of integration efforts, leveraging data and evidence to inform decision-making and continuous improvement at the county level.
• Coordinate county level capacity building initiatives to transfer skills and competencies to national/county supply chain management units and pharmaceutical regulatory bodies, promoting integrated approaches.
• Coordinate and support the MEL/CLA team in oversight of research, assessments, and evaluations across the technical areas to generate evidence and inform continuous learning, adaptation, and integration.
• Identify opportunities for integration, synergies, and cross-cutting interventions at county level.

QUALIFICATIONS

• Bachelor’s degree in public administration, development studies, or related field. Advanced degree highly preferred.
• At least 9 years of experience in regional coordination and decentralized program management, particularly on donor-funded programs.
• Knowledge of county/regional health systems and stakeholders in Kenya.
• Proven expertise in leading technical teams and integrated implementation of pharmaceutical management, supply chain, and data systems interventions.
• Demonstrated ability to transfer technical skills, build capacity of country institutions, systems, and workforce, and promote integrated approaches.
• Strong strategic thinking, technical leadership, program management capabilities, and experience with integration in the global health/international development context.
• Experience with USAID rules, regulations, and compliance pertaining to technical implementation, reporting, and integration.
• Advanced skills in stakeholder management, partnership development, communication, team leadership, and fostering collaboration across different stakeholder groups.
• Proficiency in results-based monitoring, evaluation, learning, and adaptive management principles, with a focus on measuring and reporting on integration efforts.
• Excellent written and verbal communication skills in English.

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The Supply Chain Director will provide strategic technical leadership and oversight for all supply chain strengthening interventions under the USAID KIPS activity. They will be responsible for designing, implementing, and managing activities to improve supply chain performance, processes, data visibility and use for key health commodities across the public health supply chain in Kenya. Reporting to the Deputy Chief of Party/Integration Director and supervising the Specialists for warehousing and inventory management; distribution and transportation; supply chain information, data analytics and performance management.

KEY DUTIES & RESPONSIBILITIES

• Lead the design and implementation of strategies to achieve the objective of increased availability and rational use of quality health commodities across the public health supply chain in Kenya. This includes:
• Developing and institutionalizing optimized supply chain processes and system designs for forecasting, supply planning, procurement, warehousing, inventory management, distribution and transportation of health commodities.
• Identifying and addressing supply and demand-side barriers through innovative, context-appropriate solutions to enhance commodity availability and patient access.
• Implementing supply chain segmentation approaches and differentiated models tailored to county/sub-county needs.
• Support the integration of supply chains across health programs and product streams.
• Promoting supply chain workforce development initiatives focused on building required skills and competencies.

Oversee interventions aimed at improving supply chain data visibility, analytics capabilities and use of data for performance management and decision-making. Activities overseen would include:

• Performing supply chain data mapping and assessments to identify gaps in data quality, tools, and systems across levels.
• Enhancing data capture, validation and use through strengthening processes, building analytical skills and deploying appropriate technologies/solutions.
• Enabling data harmonization, interoperability and triangulation across existing information systems.
• Institutionalizing data-driven supply chain performance monitoring using global benchmarks/maturity models like ASCM and SCISMM.
• Support achievement of the objective of attaining ASCM Global Health Supply Chain Maturity Level Silver and SCISMM Level 3 for Kenya.

Establish collaborations with private sector entities, professional bodies and academic/training institutions for supply chain systems strengthening and expanding local partnering opportunities. Key areas include:

• Leveraging private sector logistics capabilities, best practices and inovations.
• Engaging with professional associations for supply chain workforce development initiatives.
• Collaborating with universities/colleges on supply chain curricula, training and certifications.

Other duties include:

• Guide robust supply chain technical strategy development, work planning, performance monitoring and reporting for the USAID KIPS activity.
• Supervise, mentor, and build capacity of supply chain technical staff and consultants deployed for the activity's implementation.
• Represent the activity and its supply chain work stream in stakeholder/partner engagements and coordination forums.
• Contribute to strategic learning and communication initiatives.

QUALIFICATIONS

• Bachelor’s degree required; Master's degree preferred in supply chain management, logistics, business administration or related field.
• Minimum 15 years of progressive experience managing public health supply chains in developing countries, including 5 years of strategic leadership experience.
• Demonstrated expertise in leading complex supply chain strengthening initiatives and implementing best practices across all supply chain functions.
• Strong knowledge and experience advising or performing key supply chain functions supply chain data systems, analytics and performance management frameworks/models.
• Proven ability to build capacity of institutions and supply chain workforces.
• Excellent strategic thinking, problem-solving, and decision-making skills.
• Effective stakeholder engagement, coordination and partnership-building skills.Strong project management capabilities.Fluency in written and spoken English required.

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The Finance Officer will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Finance Officer will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.

KEY DUTIES & RESPONSIBILITIES

Cash Management:

• Initiates wire requests for field project implementation in accordance with DAI schedule.
• Record all financial transactions in Field Accounting System (FAS) or FERs on a daily basis.
• Ensures the safeguard of bank checks, cash receipts, and petty cash.
• Receive and verify suppliers’ and consultants’ invoices along with justification documents.
• Verify expenses for accuracy and project accounting codes.
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Upload the FERs to Oracle based on DAI’s schedule.
• Upload the FERs to Dolphin accounting system on monthly basis.
• Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
• Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.
• Ensure backup documentation is scanned and uploaded to relevant system according to set deadlines.

Salary Calculation and Disbursal:

• Ensure that the employee profiles are up to date.
• Prepares all documentation for the processing of timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate.
• Ensure that salary is disbursed, payroll is recorded in the accounting system, and individual paystubs are distributed to all employees on schedule.
• Prepares necessary documentation for corporate tax, NFSS, TOS, and VAT auditing.
• Tracks and monitors leave balances and liability payments.
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements.
• Ensures staff compliance with timekeeping policy and procedures.
• Maintain strict confidentiality at all times.
• Travel Advances & Reimbursements:
• Work with the Finance Manager to approve and distribute travel advance amounts based on WSC’s travel advance policy.
• Audits travel requests and expense reports for accuracy and compliance.
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Budgeting and Reporting:

• Assist in developing budget estimates for technical activities and events.
• Assist in the production of spending reports, track, and analyze technical activities budget spending with subcontracts, procurement, and grants team.
• Assist in the production of spending reports on Other Direct Costs, track and analyze spending.
• Assist in preparing the monthly financial projections for the project.
• Assist with quarterly accruals reporting and other financial reports to USAID.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, or other related fields required, advanced degree in the above listed areas highly preferred.
• Minimum 8 years of relevant working experience.
• Computer literacy and demonstrated proficiency with Microsoft Office programs.
• Experience working with donor-funded programs.
• Demonstrated communications, writing, and presentation skills.
• Strong teamwork skills, as well as effective cross-cultural interpersonal skills.
• Fluency in Swahili and English.

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KEY DUTIES & RESPONSIBILITIES

The Grants Manager will work in collaboration with other Component Leads, technical staff, Resource Partners, and STTA to implement KIPS $2.4 million grants pool, and have the following specific responsibilities:

Management

• Responsible for providing training, guidance, and direction to all project staff on planning, implementation, and compliance of grant policies, procedures, and instructions.
• Use the FOM and project Grants Manual to ensure that policies, procedures, and/or practices are being met.
• Responsible for ensuring documentation requirements are met with various departments i.e. technical, grants, and finance.
• Supervises Grants Officer.

Planning and Implementation

Oversees grants management in coordination with the Grants

• Team.With guidance from the Director of Operations and Finance, develops and implements the grants manual.
• Participates in work planning and activity planning to align the grants program with overall project activities.
• Leads the development of timeline and details required for any activities needing grants; conduct market search and price analysis in coordination with technical staff.
• Coordinates with staff requesting grants to prepare Annual Program Statements (APS) and/or Request for Applications (RFAs) to solicit applications and assess the capacity and readiness of potential grantees.
• Manages the evaluation and selection committee process for grantees.
• Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.
• Prepares grant agreements and amendments, explaining terms, conditions, roles, and responsibilities.
• Ensures that identified weaknesses in initial grantee assessments and related requirements are incorporated into the agreements explicitly/clearly with the required monitoring and actions on the part of the grantee.
• Organizes kickoff meetings and apprises grantees of the responsibilities, requirements and policies and procedures to be followed during the life of the grant.
• Ensures post award grant management in accordance with relevant regulations and generates reports of status of grant activities, such as forecasting payment, inventory, amendments, close outs, and sector specific data (i.e. monthly and quarterly reporting).
• Contributes to project contractual reporting deliverables as needed.
• With support from Director of Operations and Finance maintains and updates grants pipeline.
• Coordinates with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.

Compliance

• Provides training, guidance, and direction to project staff on planning, implementation, and compliance of grants policies, procedures, and instructions, specifically their role in the process.
• Reviews grants for completeness and appropriateness with the work plan.
• Ensures all required documentation is uploaded in the grants database TAMIS.
• Reviews grant milestones and requests for payments against grant agreements to ensure compliance.
• Trains on and enforces policies and procedures to prevent improprieties, intentional and unintentional.
• Leads the audit of grant files no less than annually.
• Other tasks as assigned.

QUALIFICATIONS

• Bachelor’s degree in a relevant field. Advanced degree preferred.
• At least 9 years of experience of experience in grants management, implementation, and planning with donor-funded development activities.
• Demonstrated knowledge of USAID Grant requirements and regulations preferred.
• Prior work experience in Kenya
• Professional proficiency in English is required

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KEY DUTIES & RESPONSIBILITIES

• Identify qualified candidates, invite and encourage prospective candidates for employment. Screen candidate in collaboration with the hiring unit, short-list the ideal candidates; participate in interview, and make hiring recommendations; inform short-listed candidates for test/interviews and the final result; notify applicants of results of selection process and prepare job offers; check references and suitability of applicants before making the offer; discuss recruitment policies with superiors to ensure effectiveness of selection techniques and recruitment programs; ensure transparent and bias free recruitment process.
• Ensure recruitment is compliant with the DAI policies and procedures as well as USAID requirements and Kenyan laws.
• Proactively ensure gender equity and social inclusion in recruitment processes and find creative ways to ensure that the KIPS team of professionals is diverse and inclusive.
• Provide applicants and new hires with information about the job including hours and pay, tasks, responsibilities and working conditions.
• Plan and deliver training sessions with regards to human resources.
• Conducting orientation sessions for new employees to familiarize them with the DAI's policies, procedures, and culture.
• Establish calendar and process for completing annual and probationary employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual.
• Establish and maintain a database of all employee contracts with dates of contract start, termination and dates and information on starting salary and increases; coordinate and supervise preparation of employment agreements for all the Project´s staff.
• Assist in updating personnel and policy manual, review and/or advice on policy change, dissemination and implementation of new policies from HO or management.
• Ensure all documentation is provided to departing staff including exit orientation, return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to.
• Enter HR data into Technical & Administrative Information System (TAMIS) and generate required reports.
• Ensure accurate recording of office personnel and pay records, including, but not limited to, leave taken and available, and advise the Director of Operations and Finance of the status of such issues on a monthly basis.
• Supervise/Manage maintenance of all staff timesheets, prepare monthly timesheet report to finance including leaves taken, changes in status, increases or transfers for the payroll.
• Establish and maintain system for personnel files.
• Establish and maintain a complete set of Organizational Charts, update and distribute them regularly to key staff within the project.
• Organize team building activities with the staff to promote teamwork, as well as other types of activities that promote a cordial and results-oriented work environment.
• Manage all closeout related duties for Human Resources throughout final project closedown.
• Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation.
• Ensure safeguarding of staff and a strict zero tolerance policy towards corruption and unethical behavior
• Uphold DAI ethics and values in all aspects of the job.
• Perform other related duties as required.

QUALIFICATIONS

• Bachelor's degree in human resource management or related field. An advanced degree or its equivalent is preferred.
• Minimum 8 years of work experience in Human Resources, including recruitment, negotiation, employee performance management, and compliance.
• Prior experience working on USAID or other donor-funded projects.
• Prior experience working in Kenya.
• Knowledge of Kenyan Labor Law and/or Legal Regulations on labor is required.
• Professional proficiency in English is required.
• Computer literate with experience in e-mail, word processing, and spreadsheet.

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The Information Technology (IT) Officer is responsible for the IT needs of the project, including system installations, maintenance, support and technical consultations to clients. The IT Officer is responsible for ensuring that standards set by the DAI home office are followed and project solutions are the most efficient and cost effective. Responsibilities also include assisting in the setup, maintenance and troubleshooting of the LANs (Local Area Networks) at the various project offices. Responsible for the setup, maintenance and troubleshooting of client computers and peripherals such as printers and scanners. This position will ensure that proper back up, anti-virus and disaster recovery procedures are identified and followed and that end users have access to shared files, printers, and email. Other duties as assigned from time to time by the Operations and Finance Director.
KEY DUTIES AND RESPONSIBILITIES

• Oversee the establishment of robust information technology systems throughout project locations, including regular travel to project office sites to oversee the installation, configuration and troubleshooting of individual and networked computer systems.
• Develop and oversee compliance with written operating guidelines and maintenance schedules.

Support

• Quickly respond to problems or interruption in network access.
• Help all Project staff with computer-related problems, requests, or questions.
• Work with appropriate administrative staff to resolve problems with network connection caused by factors outside the office space.
• Stay on-call when out of the office to help staff with problems or questions related to the network.
• Establish strong IT support systems through staff training.
• Establish regular communication with the Home Office OIMT IT Operations team regarding network, system hardware and software changes/issues/updates and user registration, updates and termination.
• Train and supervise regional staff on basic server maintenance.
• Supporting installation, configuration of DAI Email on smartphones (Android, Blackberry, and Apple).
• Support the communications team to maintain KIPS website, coordinating with the webhosting provider.
• Support the communications team to upload KIPS website content.

Access

• Coordinate management and upkeep of Information Technology Systems, as well as requesting access or deleting access to project systems.
• Maintain email accounts for all staff and confidentiality of all passwords and other restricted information.

Procurement/Inventory Management

• Where appropriate, work with Procurement and Logistics Officer to establish agreements with local vendors.
• Verify the adequacy of power supply, grounding, cabling, telephone line wiring, connectors, and other system infrastructure.
• Verify the completeness of delivered software, including adequacy of licensing, and ensure that licensing and registration is completed for all project procured software.
• Maintain tracker of software licenses within project TAMIS. Maintain copies of licenses and request the purchase of additional licenses from the Home Office Project Manager.
• Maintain warranties for IT related products.

Installation

• Install LAN hardware and all procured software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software.
• Install network and personal firewalls.

Uninstallation

• Uninstall all software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software back to the original.

Dismantle Local Area Network.

• Working with DAI System Administrator on cleaning the data of the server and create the back up for HO record.

Maintenance

• Ensure that all IT systems are well-protected against viruses, power supply fluctuations and other threats to the systems.
• Properly maintain all computer and multimedia equipment in the KIPS project office.
• Ensure the safety of the server and other equipment in the computer room by locking the door at the end of each day.
• As required, verify the completeness and functionality of delivered computers, hubs and switches, modems, UPS machines, printers, scanners, and other hardware accessories, and take remedial replacement or repair action if needed

Backup

• Back up project servers with a frequency as determined by the DAI Systems Administrator.Remove backup tapes from server and store them in a secure location.
• Backup all project electronic records and clean equipment prior to disposing to other partners.

QUALIFICATIONS

• Bachelor's degree in a related field required. An advanced degree or its equivalent is preferred.
• Minimum 6 years of relevant experience in IT system administration, maintenance and user support.
• PC and Server support experience;
• Knowledge of Windows Server & Windows Client operating systems;
• Knowledge of Hyper-V visualization platform;
• Knowledge of Windows network services: AD, DNS, DHCP, WSUS, Print and file
• sharing;
• Experience with IBM Notes Client configuration;
• Experience with Outlook client or O365 services;
• Knowledge of backup and restore services; physical and logical LAN and WAN infrastructure principles and communication equipment and VPN services;
• A well-organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
• Professional-level oral and written fluency in English

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The Procurement and Logistics Officer will manage the overall procurement process for operations and technical. This position will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The Procurement and Logistics Officer will be responsible for contracting across a variety of industry sectors, managing contracts, resolving disputes, managing interpersonal relationships and communication, and investigating/following up on vendor issues. This position will also execute operations and other back-office functions on an ad-hoc basis. This position reports to the Operations and Finance Director.

KEY DUTIES & RESPONSIBILITIES

General Acquisition and Procurement Responsibilities

• Executes the entire procurement cycle per DAI policies and procedures and USAID regulations.
• Ensures sufficient competition for the procurement of integrity, compliance, and fairness.
• Maintains procurement plans and completes all procurement activities on schedule.
• Identifies potential suppliers through market research for Activity needs.
• Helps non-procurement staff understand the requirements for submitting complete and accurate requisitions, cost estimates, complete statements of work, and technical specifications.
• Drafts and releases professionally written requests for quotations and proposals. Determine source selection methods for complex procurement to ensure compliance.
• Facilitates evaluation committees’ meetings, leads vendor negotiations, conducts cost/price reasonability analysis, and manages draft vendor responsibility determinations and proper document selection.
• Executes purchase orders and subcontracts, track performance, and ensure delivery of goods or services by contract end dates.
• Manages professional relationships with vendors and suppliers.•
•  Maintains electronic procurement files in DAI’s procurement system (TAMIS) and SharePoint.Prepares complete backup documentation for procurement and submits payment requests to finance team.
• Conducts regular reviews and spot checks on procurement-related backup documentation to ensure completeness, accuracy, and compliance.
• Provide support for day-to-day program office operations and logistics needs.
• Closeout Process
• Assists and contributes to the Activity’s closeout process related to the procurement tasks as instructed by the supervisor.

General Operations

• Coordinates vendors for operations, including driver service, equipment, and other service providers.
• Works closely with other operations team members on managing various project operations lease agreements, BPA, and similar agreements.
• Manages standardizing procurement documents, including templates, reporting, and tracking compliance.
• Assists and contributes to the updated policies and procedures of procurement and operations function in the Field Operations Manual (FOM).
• Facilitates travel and logistics arrangements.Contributes to various project reporting and deliverables.
• Sensitizes other project staff to DAI policies and procedures for procurement and logistics.
• Performs other duties and responsibilities as instructed by the supervisor.

QUALIFICATIONS

• Minimum 6 years of professional experience in procurement, logistics, and other related fields.
• Bachelor’s degree in business administration, management, finance, or another relevant field is required. An advanced degree is preferable.
• Has experience in leading and managing the procurement and acquisition process. Preferably has experience with USAID-funded projects and understands applicable procurement-related US Government & Federal Acquisition Regulations (FAR).
• Demonstrate strong problem-solving skills, good customer relations (both internally and externally), and sound business judgment.
• Has the ability to manage and prioritize multiple concurrent bids, respond effectively to time-sensitive demands and inquiries, and be proactive in the procurement process.
• Extremely well organized, self-directed, analytical, and resilient to pressure.
• Has excellent communications and personnel management skills and the ability
• to establish and maintain good rapport with people at all levels of an organization and of multicultural backgrounds.Proficient in Microsoft Office.Fluent in Swahili and English