Human Resources Officer at DAI Kenya - Development Alternatives, Inc.

KEY DUTIES & RESPONSIBILITIES

• Identify qualified candidates, invite and encourage prospective candidates for employment. Screen candidate in collaboration with the hiring unit, short-list the ideal candidates; participate in interview, and make hiring recommendations; inform short-listed candidates for test/interviews and the final result; notify applicants of results of selection process and prepare job offers; check references and suitability of applicants before making the offer; discuss recruitment policies with superiors to ensure effectiveness of selection techniques and recruitment programs; ensure transparent and bias free recruitment process.
• Ensure recruitment is compliant with the DAI policies and procedures as well as USAID requirements and Kenyan laws.
• Proactively ensure gender equity and social inclusion in recruitment processes and find creative ways to ensure that the KIPS team of professionals is diverse and inclusive.
• Provide applicants and new hires with information about the job including hours and pay, tasks, responsibilities and working conditions.
• Plan and deliver training sessions with regards to human resources.
• Conducting orientation sessions for new employees to familiarize them with the DAI's policies, procedures, and culture.
• Establish calendar and process for completing annual and probationary employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual.
• Establish and maintain a database of all employee contracts with dates of contract start, termination and dates and information on starting salary and increases; coordinate and supervise preparation of employment agreements for all the Project´s staff.
• Assist in updating personnel and policy manual, review and/or advice on policy change, dissemination and implementation of new policies from HO or management.
• Ensure all documentation is provided to departing staff including exit orientation, return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to.
• Enter HR data into Technical & Administrative Information System (TAMIS) and generate required reports.
• Ensure accurate recording of office personnel and pay records, including, but not limited to, leave taken and available, and advise the Director of Operations and Finance of the status of such issues on a monthly basis.
• Supervise/Manage maintenance of all staff timesheets, prepare monthly timesheet report to finance including leaves taken, changes in status, increases or transfers for the payroll.
• Establish and maintain system for personnel files.
• Establish and maintain a complete set of Organizational Charts, update and distribute them regularly to key staff within the project.
• Organize team building activities with the staff to promote teamwork, as well as other types of activities that promote a cordial and results-oriented work environment.
• Manage all closeout related duties for Human Resources throughout final project closedown.
• Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation.
• Ensure safeguarding of staff and a strict zero tolerance policy towards corruption and unethical behavior
• Uphold DAI ethics and values in all aspects of the job.
• Perform other related duties as required.

QUALIFICATIONS

• Bachelor's degree in human resource management or related field. An advanced degree or its equivalent is preferred.
• Minimum 8 years of work experience in Human Resources, including recruitment, negotiation, employee performance management, and compliance.
• Prior experience working on USAID or other donor-funded projects.
• Prior experience working in Kenya.
• Knowledge of Kenyan Labor Law and/or Legal Regulations on labor is required.
• Professional proficiency in English is required.
• Computer literate with experience in e-mail, word processing, and spreadsheet.