Grants Officer (2 Positions) at LVCT Health

Job Purpose

The Grants Officer shall provide support on multi-donor grants management portfolio of LVCT Health. The officer will have a broad and deep understanding of the relevant donor and award rules and regulations, organization’s policies and proactively identify compliance risks throughout the life cycle of the various grants and Subgrants. S/He will work collaboratively with the LVCT Health’s projects’ teams in ensuring that the organization complies to the requirements of the various grants. S/He will be actively involved in subaward management including pre-award assessments, contracting, building strong financial, budgeting, compliances and project management systems that ensure transparency, accountability and efficiency in utilizing donor resources.

S/He will be involved in developing and embedding best practices in grant management in relation to compliances with the various donors’ rules and regulations.

This position reports to the Senior Grants Officer and works collaboratively with the Finance Department at the LVCT HQ.

Roles and Responsibilities

Grants Management

• Ensure grants and contracts are well administered and that program and support teams are kept updated on the respective donor and award regulations and requirements including keeping track on programmatic implementation and budgets.
• Preparation of periodic financial reports ensuring timely delivery of high-quality reports that meet donors and LVCT requirements.
• In collaboration with the finance team, support the program technical leads and operations staff with understanding the financial reporting requirements and budget monitoring of the grants.
• Support in the development of awards workplan budgets and budget monitoring.
• Support the program staff in budgeting, grant revisions, modifications, no-cost extensions and budget realignments
• Review financial commitments for the grants including PRFs, LPOs and participants’ reimbursements to ensure adequacy of supporting documentation, budget availability and compliance with donor and award requirements, cost principles before the payments and procurement are processed.
• Ensure safe custody of documentation of all the awards & Sub-awards including all modifications, renewals and terminations.
• Prepare a synopsis of awards for sensitization to the LVCT Health projects’ staff.
• Proactively support in the development and execution of the closeout plans for the respective awards.
• Close monitoring of the award budgets to ensure that all obligations of LVCT Health are met without any financial and programmatic risk exposure to LVCT Health before close-out of an award.
• Ensure that the financials of LVCT Health are fully reconciled and cleared before the closure of any award agreement and provide a certificate of zero liability before formal closure.
• Closely work with Finance Manager and HR Department on monitoring and updating on budgeted Support on budgeting for new business development
• Compile monthly grants budgets vs expenditures report and disseminate to the program teams and other stakeholders.
• Build the capacity of the program team on budget development and monitoring.

Sub-Awards Management

• Support in pre-award assessments for potential sub-recipients and develop and execute capacity building plans to address identified needs.
• Work jointly with the relevant Program and the subgrantee team in developing sub grantee annual workplans and budgets and ensure they are reviewed and approved.
• Support in preparation of the Subawards agreements and modifications. Support in conducting trainings to sub-grantees on understanding the subaward terms and conditions, compliances with donor regulations and Sub-award reporting requirements.
• Reviews financial reports and funds requests for accuracy, allowability and compliance with respective sub-award agreements.
• Support in setting up of financial management systems for the sub-awardees, and the training of sub-awardees personnel as necessary.
• Provide ongoing support to sub-recipients to improve their programmatic, operational and financial performance, build their operational capacity, and reduce the risk to the project and Lvct Health
• Monitor the financial performance status of the sub-grantees including award amounts, obligations and reported expenditures and pipeline.
• Maintain accurate, complete, and up-to-date information on all assigned awards for the full life cycle of the Subawards. Provide ongoing assistance in reviewing sub awardees financial and accounting policies and procedures and also their internal control system.
• Provide relevant financial information for decision making to the sub-awardees and technical teams in order to facilitate proper program implementation.

Qualification/Experience Requirements

• Minimum of Bachelor’s degree in Accounting, Finance.
• Certified Public Accountant (CPAK)/ACCA.
• 5 years of experience in as similar position in a donor funded organization.
• Experience using ERP Dynamic D365 will be an added advantage
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Required Competencies

• Good Interpersonal skills
• High integrity, honesty, initiative and team-player
• Ability to work with minimum supervision.
• Good oral and written communication skills.
• Ability to work in a dynamic environment under tight deadlines.