Grants Officer at Action Against Hunger International

Description

Summary of position

As part of Action Against Hunger Regional office, the Grants Officer, will support in the management of the Regional Grants and Contracts Unit’s Portfolio and in their ambitious effort to advance the organization’s agenda through resource mobilization, programmes execution, compliance and quality reporting.

Purpose

The Grants Officer will provide grants management support for the regional office portfolio with adherence to internal and external standards and regulations. He/she will execute multiple grants transactions and ensure process integrity in all areas including proposal development, reporting and documentation.

Engagement

The Grants Officer will closely collaborate with Regional Grants and Contracts Manager for technical guidance. He/she will interact with Action Against Hunger sector coordinators at regional level and grants staff at country level, and with external stakeholders as needed.

Delivery

Quality formulation of donor proposals in accordance with relevant guidelines; timely and high-quality donors reporting of Action Against Hunger Programs, consistent delivery of timely and quality grants services using established processes and tools.

II. Essential job roles:

Proposal Development and donor reporting

• Consolidate programmatic proposals inputs, with support from sector coordinators
• Review all proposal packages to ensure donor requirements are met, all required content is included, and existing Action Against Hunger-USA processes and guidelines were taken into consideration in their development.
• Track and manage donor reporting deadlines and provide templates to sector coordinators ahead of each reporting cycle.
• Coordinate the editing and review of monthly, quarterly, interim and annual reports, reconciling quality, compliance and timeliness prior to submission for final validation.

Documentation

• Create projects in established platforms with appropriate documentation and archives of most up to date reports, final proposals, concept notes, contracts amongst other project documents.
• Sensitization of grants management team on archiving system in use and supporting in retrieval of essential documents.
• Coordinate with program teams in documentation of program lessons learnt and in producing materials suitable for external communication on program activities.
• In coordination with the Regional Grants and Contracts Manager, support project monitoring and strengthening of compliance across the Unit’s portfolio.
• Any other duties assigned by supervisor.

Gender Equality commitments