Head, Supply Chain Management at National Land Commission

Job Summary

An officer appointed to this position will be responsible for the provision of leadership in the delivery of service by the supply chain department. The position drives supply chain strategy development and implementation, ensures supply chain policies and procedures are developed, implemented and observed, and coordinates supply chain operations to ensure continuous support of the Commission operations

Qualifications:

• Master’s degree in business administration or supply chain management from a recognized institution
• Bachelor’s degree in business administration or supply chain management from a recognized institution
• Diploma in Procurement or Chartered Institute of Purchasing in Supply (CIPS)
• Must be a registered member of KISM or CIPS member
• Certificate in Strategic Leadership and Development programme lasting not less than  six weeks from a recognized institution
• Twelve (12) years of service, five (5) of which should be in a comparable position from a reputable organization

Responsibilities

• Formulate and implement purchasing procedures and practices to ensure alignment of the Commission in line with the Public Procurement Oversight Authority
• Review vendor contract documents and coordinate in preparation of specifications for quotations, tenders, proposals and supply agreements for approval by the Director
• Oversee the delivery of samples, testing and evaluation of new products to ensure compliance of standards are adhered to ensure all departments and staff in the National Land Commission are familiar with and comply with the supply chain guidelines
• Participate in the annual reporting process to ensure legislative requirements which include monitoring and tracking of procurement bid evaluation are in line with the set
• guidelines
• Oversee the annual physical inventory process as required to ensure policies and procedures are compliant
• Oversee operationalization and implementation of all procurement law, regulations and guidelines applicable in the tendering process
• Review training needs analysis for staff to ensure skills gaps are addressed
• Represent the department in management meetings
• Approver of contracts and purchase orders in IFMIS to ensure compliance of standards are being followed through
• Coordinate the preparation of annual procurement plan of goods and services within the commission
• Presides over public opening of tenders to ensure compliance of procurement processes
• Prepare work plans and supervise officers to ensure management of work is in line with set targets
• Coordinate preparation of annual disposal plan which includes the activities to be carried out in that process
• Supervise the evaluation of tender documents and presentation of tender committee for adjudication
• Manage payment of suppliers of goods and services to maintain timely payments
• Monitor contracts and vendor performance and consult with vendors and user departments to implement corrective action
• Develop an effective stores management system to maintain standards of the function
• Direct preparation of an up to date inventory of supplier and assets of National Land Commission to ensure all details are accurately captured