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  • Posted: Mar 11, 2020
    Deadline: Mar 31, 2020
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    The National Land Commission of Kenya is an independent government commission whose establishment was provided for by the Constitution of Kenya to, amongst other things, manage public land on behalf of the national and county governments, initiate investigations into present or historical land injustices and recommend appropriate redress, and monitor and hav...
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    Head Internal Audit & Risk Management

    Job Summary

    An officer appointed to this position will be responsible for the provision of independent objective assurance on the effectiveness of NLC risk management, internal controls and governance processes to support the achievement of the Commissions goals and objectives
    For appointment to this grade, the candidate must have

    • Master’s Degree in any of the following disciplines: Business Administration (MBA), Economics, Accounting, Risk Management, Finance or its equivalent from a recognized institution
    • Bachelor’s Degree in any of the following disciplines: Business Administration (MBA), Economics, Accounting, Risk Management, Finance or its equivalent from a recognized institution
    • Certificate in Strategic Leadership and Development programme lasting not less than six weeks from a recognized institution
    • Certified Public Accountant (CPA) or its equivalent from a recognized institution is mandatory.
    • Member of a relevant professional association e.g. ICPAK & ACCA, IIA, ISACA
    • Twelve (12) years of service, five (5) of which should be in a comparable position from a reputable organization

    Applicants are advised to visit our website www.landcommission.go.ke for instructions on how to apply. Applicants MUST apply both online and submit hard copies of their application. In case you do not hear from us, please consider your application as unsuccessful. Please note that canvassing for these positions will lead to automatic disqualification.

    Responsibilities

    • Coordinate and provide thought leadership in the development and implementation of internal audit and risk management strategies, policies and procedures to achieve the Commission strategic objectives
    • Prepare risk based annual audit plans aligned to the Commission objectives for the continuous audit of the Commissions risk management, internal controls, governance processes and financial statements
    • Lead, coordinate and supervise audit and risk management staff to ensure implementation of audit plans as approved by the Audit and Risk Management
    • Committee (ARMC) including preparation of individual assignment and audit plans
    • Develop accountability structures and monitor the performance indicators for the
    • Internal Audit & Risk Management Department to meet its objectives
    • Develop and retain talent including completing performance appraisals, personal development and succession plans effectively and on time in accordance with the established performance management system
    • Coordinate the development and implementation of appropriate risk management frameworks within the Commission’s goals and objectives
    • Explore and implement appropriate technology to improve the efficiency and effectiveness of the audit and risk management department
    • Provide consulting inputs on various Commission activities including projects to add value and improve the commission’s operations
    • Create awareness on and improve the internal control culture within the Commission designed to provide reasonable assurance regarding the achievement of objectives such as effectiveness and efficiency of operations and compliance with applicable laws and regulations.
    • Coordinate the implementation of the Fraud and Corruption policy of the Commission in liaison with other stakeholders for transparency
    • Support external auditors and other stakeholders as and when required in their mandate of examining and evaluating internal controls put in place to manage the risks which could affect the financial accounts to determine if they are working as
    • intended
    • Provide Secretarial support to the Audit and Risk Management Committee during its various meetings.
    • Lead and coordinate preparation of the Department's annual budget and control and monitor its implementation.
    • Plan and coordinate the timely performance of special audit investigations and forensic audits as necessary to manage the risks which could affect the financial accounts to determine if they are working as intended
    • Prepare quarterly audit reports to the Audit and Risk Management Committee to provide more timely financial data to internal and external stakeholders to seek out discrepancies in the data or breaches accounting ethics
    • Supervise and coordinate the audit cycle for each assignment and ensure timely issuance of reports to the CEO and Senior Management Team for implementation of recommended actions
    • Monitor the implementation of audit recommendations and report findings to the
    • Audit and Risk Management Committee and Senior Management in the pursuit of the departments objectives

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    Valuation And Taxation Officer

    Job Summary

    An officer appointed to this position will be responsible for providing valuation services in the Valuation and Taxation Directorate.

    • Bachelor’s degree in Land Economics or Real Estate from a recognized institution.
    • At graduate member of Institute of Surveyors of Kenya.
    • Three (3) years of service, or similar experience in a comparable position from a reputable organization
    • Experience in handling huge valuation projects will be an added advantage

    Responsibilities

    • Assist in Implementing Constitutional and Statutory provisions on valuation and taxation of land at National and County government levels.
    • Collect data for processing into a databank of property values.
    • Value ground rents and stand premium payable for new land allocations and lease renewals.
    • Assist in Valuation of stamp-duty payable on land transactions.
    • Assist in reviewing enhanced rents for lease extensions and change in user of land.
    • Undertake valuations for compulsory acquisitions and easements.
    • Undertake valuations for taxation.
    • Assist in preparing monthly reports on work undertaken.

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    Senior Human Resource Office

    Job Summary

    An officer appointed to this position will be responsible for the provision of support in the administration of employee benefits and provides support on compliance with the set labour laws, policies and procedures in the management of human resources. Additionally, the position provides user support services that enhance the delivery of human resource services.

    • Bachelor’s Degree in Social Sciences or its equivalent qualifications from a recognized institution
    • Certified Human Resource Professional (CHRP) Certificate or Higher Diploma in any of the following disciplines: Human Resource Management Human Resource
    • Development or Industrial Relations, or its equivalent qualification from a recognized institution.
    • Member of Institute of Human Resource Management (IHRM).
    • Five (5) years of service, or similar experience in a comparable position from a reputable organization
    • Certificate in Management course not lasting less than four weeks from a recognized institution

    Responsibilities

    • Implement the human resource directorate work plan to assist in the implementation of the human resource strategy that ensures the availability of a competent and motivated workforce that supports efficiency in the delivery of the commission strategy
    • Provide input in the development and review of the human resource management policies and procedures, to ensure the directorate has guidelines that support the delivery of  quality training services to the commission, in line with best practice and the needs of the commission
    • Assist in the enhancement of human resource systems at the commission through provision of information on areas of enhancement, to enhance efficiency in service delivery
    • Provide advice on employment standards and legislation such as workers compensation, labour standards, and Fair Practices, to support the commission compliance with the relevant legislation, and to enhance the quality of employee management services at the commission
    • Implement staff performance and career progression guidelines to ensure employee career and performance management is done in line with the needs of the commission in the delivery of land management services
    • Create awareness on workplace safety rules to ensure compliance with the OSHA Act, and to reduce workplace accidents and incidents that disrupt the operations of the commission in the delivery of service
    • Implement all statutory requirements that include PAYE, NSSF, employee tax returns, and registration of workplace, to ensure the commission is compliant with all regulations
    • Assist in the management of the HIV/AIDS, Alcohol and Drug Abuse programmes, to ensure the programmes are effective and support minimal disruptions to the commission operations, and submit timely reports to ensure identified challenges in the management of programmes are addressed in a timely manner
    • Assist in the administration of performance management by the Commission, to ensure performance targets are set and managed in line with the overall Commission performance targets
    • Assist in the management of employee welfare systems that include the medical scheme, to ensure best practice payroll processes are undertaken such as regular checking of data, audits, carrying out statutory reporting as necessitated by the government of Kenya in order to minimize errors

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    Land Administration Officer

    Job Summary

    An Officer appointed position will be responsible for the compilation of various land administration correspondences, verification of property and surveying particulars and the development of applications on land development, to ensure all standards of the directorate are adhered to

    • Bachelor’s degree in Land Economics, Land Management, Land Administration, Real Estate Management, Geography Law, Anthropology, Sociology or any other relevant course from a recognized institution
    • Three (3) years of service, or similar experience in a comparable position from a reputable organization

    Responsibilities

    • Compile and draft land allotment letters and submit to the Senior Officer for review and onward transmission
    • Draft Valuation requisition forms for determining of rent and stand premium, to ensure correct payments are made to the Commission
    • Compile and draft letters to forward executed titles and documents for registration for review and approval by the Director
    • Draft briefs on communicating decisions on applications for extensions and renewal of leases and submit for review to Senior Officer and onward transmission
    • Process development application and establish status of the land, to keep up to date files on land for faster retrieval of information
    • Conduct site inspections, and compile findings, reports and make recommendations for submission to the Senior Officer for review
    • Verify property and surveying particulars, to ensure that all procedures and processes of land acquisition has been adhered to
    • Capture new files into the file tracking system, for easy retrieval of information on specific files that need urgent follow-ups
    • Update land records in land administration, to ensure the continuous flow of information within the commission
    • Process applications for land and land development and submit for review by the Senior officer, to ensure standardization of development processes and alignment of the process to the set standards and guidelines of the Directorate
    • Receive and respond to complaints based on land matters and escalate the issues raised to the relevant parties

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    Human Resource Officer

    Job Summary

    An officer appointed to this position is responsible for the provision of administrative support on the compilation of monthly performance reports, provides data into the payroll process and prepares staff benefits for validation by management, to ensure the procedures are in line with overall HR functions

    • Bachelor’s Degree in Social Sciences or its equivalent qualifications from a recognized institution
    • Certified Human Resource Professional Certificate (CHRP) or Diploma in any of the following disciplines: Human Resource Management Human Resource Development or Industrial Relations, or its equivalent qualification from a recognized institution.
    • Member of Institute of Human Resource Management (IHRM).
    • Three (3) years of service, or similar experience in a comparable position from a reputable

    organization

    Responsibilities

    • Process documentation relating to personnel activities such as staff levels, performance evaluations and classifications, to maintain confidentiality and adherence to the HR function
    • Draft letters of promotion, probation, appointment for review, approval and validation by Senior Human Resource Officer for circulation by the management
    • Capture staff data on appointments and any other changes that may arise, to ensure compliance with the standard guidelines set in the Commission
    • Explain company benefits and procedures to employees.
    • File timely returns for statutory deductions, to ensure compliance to the government regulations and avoid steep penalization to the Commission
    • Manage leave of the staff in the Commission to ensure proper management of the resource in the commission and as per the government regulations
    • Verify and maintain all payroll records that include data bases and spreadsheets
    • Assist in Administration of Staff welfare
    • Assist in management of staff medical cover

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    Monitoring &Evaluation Officer

    Job Summary

    An officer appointed to this position will be responsible in assisting in designing and implementing the M&E activities of NLC’s projects; assisting in preparing Quarterly/Annual Commission reports, developing and maintaining the management information system of the Project and will be responsible for the collection & analysis of different data in relation to the Commission activities and projects.

    For appointment to this grade, the candidate must have:-

    • Bachelor’s Degree in any of the following fields; Business Management, Statistics, Economics or any other equivalent qualification from a recognized institution.
    • Diploma or Certificate in Project Management or Monitoring and Evaluation.
    • Three (3) years of service, or similar experience in a comparable position from a reputable organization

    Responsibilities

    • Participate in the development and review of NLC’s Monitoring & Evaluation (M&E) framework and guidelines.
    • Undertake participatory monitoring and evaluation of Commission activities.
    • Collect, collate and compile periodic M&E reports for the assigned NLC’s activities.
    • Assist in Commission budgeting activities and planning.
    • Assist in quality assurance on programs design and implementation.
    • Assist in undertaking baseline studies and internal evaluation.
    • Support programs/ Directorates on project design and implementation.

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    Principal Legal Officer

    Job Summary

    An officer appointed to this position is responsible for the management of legal advice to the commission and safeguard its interests through various legal initiatives and facilitate decision making for enhanced effectiveness in the fulfillment of its constitutional and statutory mandate

    Qualification

    • Bachelor’s degree in Law
    • Postgraduate Diploma in Law from Kenya School of Law
    • Nine (9) years of service, three (3) of which should be in a comparable position from a reputable organization
    • Practicing Certificate as an Advocate of the High Court of Kenya
    • Certificate in Management course lasting not less than four weeks from a recognized institution

    Responsibilities

    • Ensure implementation of policies, procedures and regulations on legal affairs and enforcement
    • Give input in development of legislation as appropriate
    • Assist in representing the Commission on litigation and court cases for the Commission
    • Prepare preliminary legal documents/instruments before submission to the Deputy Director for approval
    • Undertake the Commission’s law reviews to ensure set standards and procedures are effective
    • Facilitate the process of gazettement of notices to ensure proper communication is sent out
    • Draft contracts, lease agreements and memorandum of understanding between the Commission and its collaborators
    • Assist in enforcing contracts and leases to maintain standards and procedures
    • Carry out surveys and research on assigned legal issues; coordinate and implement work plans for the legal section
    • Prepare legal opinions and other relevant legal documents
    • Ensure staff within the directorate are following work plans and are delivering as expected
    • Ensure compliance and enforcement of various legislation
    • Disseminate legal documents for use by the Commission

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    Senior Supply Chain Management Officer

    Job Summary

    An officer appointed to this position will be responsible for ensuring value for money in supply chain processes

    Qualifications:

    • Bachelor’s degree in Business, Administration/Commerce/Economics/Procurement/Supply Chain Management
    • Diploma in Procurement or Chartered Institute of Purchasing in Supply (CIPS)
    • Certificate in Management course lasting not less than four weeks from a recognized institution
    • Five (5) years of service, or similar experience in a comparable position from a reputable organization

    Responsibilities

    • Consolidate Annual and Revised Procurement Plan
    • Consolidate Annual Disposal Plan
    • Check all procurement requisitions and ensuring all procurements are as per plan
    • Prepare prequalification document
    • Prepare statutory reports to PPOA
    • Monitor contract management in accordance with terms and conditions of contract
    • Perform Monitoring of procurement activities and preparing exceptional reports
    • Prepare quarterly performance reports for presentation to the Commission
    • Prepare RFP, EOI, Tender documents in consultation with the users
    • Evaluate quotations
    • Provide Secretariat services to Tender Committee
    • Prepare Tender adverts
    • Prepare tender/quotations documents
    • Participate in the evaluation of tenders
    • Undertake reconciliation of records as necessary
    • Identify obsolete stores and equipment for disposal

    go to method of application »

    Senior Internal Audit & Risk Management Officer

    Job Summary

    An officer appointed to this position will be responsible for providing independent objective assurance on the effectiveness of commission risk management, internal controls and governance processes to support the achievement of the Commissions goals and objectives.

    Qualifications

    • Bachelor’s Degree in any of the following disciplines: Economics, Commerce (Finance or Accounting Option) Business Administration/Management (Finance or Accounting Option) or it's equivalent from a recognized institution
    • Certified Public Accountant (CPA) and/or CIA, CISA, CFE, CRMA its equivalent from a recognized institution is mandatory.
    • Member of a relevant professional association e.g. ICPAK & ACCA, IIA, ISACA
    • Certificate in Management course lasting not less than four weeks from a recognized institution
    • Five (5) years of service, or similar experience in a comparable position from a reputable organization

    Responsibilities

    • Verifying the existence and safety of NLC assets
    • Preparing draft audit reports and submitting to the immediate supervisor for review
    • Follow up with management on action taken to implement audit recommendations
    • Carrying out audits in accordance to the annual work plan
    • Verify payments to enhance validity and accuracy
    • Undertake special audit assignments like investigations for theft
    • Verify personnel emoluments, authorized allowances and benefits
    • Assist in carrying out systems audit
    • Verify procurement procedures, stores and stores’ records
    • Carry out quarterly and annual stock taking.
    • Carrying out surprise cash counts
    • Assist in the review of the completeness and accuracy of the Annual Financial Statements.
    • Assist in the review of NLC budgets and budgetary control procedures

    go to method of application »

    Head, Supply Chain Management

    Job Summary

     

    An officer appointed to this position will be responsible for the provision of leadership in the delivery of service by the supply chain department. The position drives supply chain strategy development and implementation, ensures supply chain policies and procedures are developed, implemented and observed, and coordinates supply chain operations to ensure continuous support of the Commission operations

    Qualifications:

    • Master’s degree in business administration or supply chain management from a recognized institution
    • Bachelor’s degree in business administration or supply chain management from a recognized institution
    • Diploma in Procurement or Chartered Institute of Purchasing in Supply (CIPS)
    • Must be a registered member of KISM or CIPS member
    • Certificate in Strategic Leadership and Development programme lasting not less than  six weeks from a recognized institution
    • Twelve (12) years of service, five (5) of which should be in a comparable position from a reputable organization

    Responsibilities

    • Formulate and implement purchasing procedures and practices to ensure alignment of the Commission in line with the Public Procurement Oversight Authority
    • Review vendor contract documents and coordinate in preparation of specifications for quotations, tenders, proposals and supply agreements for approval by the Director
    • Oversee the delivery of samples, testing and evaluation of new products to ensure compliance of standards are adhered to ensure all departments and staff in the National Land Commission are familiar with and comply with the supply chain guidelines
    • Participate in the annual reporting process to ensure legislative requirements which include monitoring and tracking of procurement bid evaluation are in line with the set
    • guidelines
    • Oversee the annual physical inventory process as required to ensure policies and procedures are compliant
    • Oversee operationalization and implementation of all procurement law, regulations and guidelines applicable in the tendering process
    • Review training needs analysis for staff to ensure skills gaps are addressed
    • Represent the department in management meetings
    • Approver of contracts and purchase orders in IFMIS to ensure compliance of standards are being followed through
    • Coordinate the preparation of annual procurement plan of goods and services within the commission
    • Presides over public opening of tenders to ensure compliance of procurement processes
    • Prepare work plans and supervise officers to ensure management of work is in line with set targets
    • Coordinate preparation of annual disposal plan which includes the activities to be carried out in that process
    • Supervise the evaluation of tender documents and presentation of tender committee for adjudication
    • Manage payment of suppliers of goods and services to maintain timely payments
    • Monitor contracts and vendor performance and consult with vendors and user departments to implement corrective action
    • Develop an effective stores management system to maintain standards of the function
    • Direct preparation of an up to date inventory of supplier and assets of National Land Commission to ensure all details are accurately captured

    go to method of application »

    Principal Supply Chain Management Officer

    Job Summary

    An officer appointed to this position will be responsible for the provision of support in the implementation of supply chain services to User Directorates by facilitating the procurement processes in accordance with the Public Procurement Act and Regulation.

    Qualifications:

    • Bachelor’s degree in Business, Administration/Commerce/Economics/Procurement/Supply Chain Management
    • Diploma in Procurement or Chartered Institute of Purchasing in Supply (CIPS)
    • Nine (9) years of service, three (3) of which should be in a comparable position from a reputable organization
    • Must be a registered member of KISM or CIPS member
    • Certificate in Management course lasting not less than four weeks from a recognized institution

    Responsibilities

    • Serve as secretary to the Commission’s Procurement Committee to ensure all matters are addressed
    • Review Tender documents, Request for quotations and Expression of interests and put priority items to be dealt with first
    • Draft/review of advertising notices for goods and services to ensure accurate goods are requested for and quality is delivered
    • Coordinate pre-bid briefing and pre-proposal meetings
    • Address clarifications by bidders, reviewing addendums and amendments to tender documents
    • Coordinate periodic stock taking to ensure stores are up to date and regular inventories are taken
    • Prepare contract documents to ensure accurate details are captured for suppliers
    • Coordinate procurement requirements for the Commission’s County Offices
    • Contribute to the development of the supply chain management strategic plans to ensure set standards are being followed
    • Oversee the performance management process is in line with the functions objectives and deliverables
    • Monitor and evaluate performance of systems in supply chain to ensure they are working well and giving good output
    • Improve measures to enhance partnership with suppliers to enhance working relationships
    • Prepare and execute medium-term and annual budgets to ensure proper utilization of funds Interpret other laws and statutes that relate to supply chain management matters

    go to method of application »

    Supply Chain Management Officer

    Job Summary

    An officer appointed to this position will be responsible in the purchase of goods and services for the commission for various user departments at the right price, quality, and quantity and from the right source.

    Qualifications

    • Bachelor’s degree in procurement, Business management, social sciences or relevant degree in relevant field
    • Diploma in Procurement/Chartered Institute of Purchasing in Supply (CIPS) Diploma
    • Three (3) years of service, or similar experience in a comparable position from a reputable organization
    • Must be a registered member of KISM or CIPS member

    Responsibilities

    • Co-ordinate and handle all matters pertaining to procurement of goods and services including contracts, sourcing for quotations to ensure procurement standards are maintained
    • Ensuring the Commission gets quality goods and services from the suppliers to maintain the standards of the procurement function
    • Liaise closely with Corporate Support Services office on repair works and general maintenance of the Commission's offices, equipment and servicing of vehicles to provide efficient and effective support services
    • Reconcile delivery of goods and services and validate suppliers’ invoices before passing over to Accounts
    • Unit for settlement to ensure accurate delivery of purchases
    • Assist to prepare, publish, evaluate and award RFQ’s, in the IFMIS system to ensure timely submission for approvals
    • Assist to prepare LSO,s for purchases of goods and services
    • Prepare and assemble bid documents which include quotations and requests for proposal to ensure proper documentation is in place

    Method of Application

    Applicants are advised to visit our website www.landcommission.go.ke for instructions on how to apply. Applicants MUST apply both online and submit hard copies of their application. In case you do not hear from us, please consider your application as unsuccessful.

    Please note that canvassing for these positions will lead to automatic disqualification.

    The National Land Commission is an equal opportunity employer; women, people from marginalized areas and Persons living with disabilities are encouraged to apply.

    The applications should reach the office of the Secretary/ CEO, National Land Commission by

    31st  March, 2020 on/or before 5.00pm.

    All Applications should be submitted to:

    The Secretary/CEO

    National Land Commission 1st Ngong Road,

    Avenue ACK Garden Annex, 7th Floor,

    P.O Box 44417-00100

    Nairobi.

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