Health Regional Monitoring & Evaluation Officer- Nyanza at Population Services International (PSI)

Job Summary: 
Population Services Kenya in collaboration with other partners implements Reproductive, Maternal, Newborn, Child and Adolescent health (RMNCAH), HIV, Malaria and TB programs whose goal is to reduce morbidity and mortality and improve the health of Kenyans. The RMEO will work directly under the supervision of the Manager, 
Monitoring and Evaluation to implement data driven activities to monitor, track and report on progress. The organization requires regional monitoring and evaluation officers to provide technical M&E guidance in PS Kenya programs in the Lake Side Region to ensure quality (timely, complete and accurate) M&E data is available for program reporting (and organization wide use) and decision making on a monthly, quarterly and annual basis and facilitate development and use of Data 2 Action (D2A) framework by PS Kenya staff & implementing partners. 

Scope: 

• The organization comprises a head office, regional offices implementing donor funded programs spread across Kenya and a centralized warehouse. 

KEY RESPONSIBILITIES: 

• The Regional Monitoring and Evaluation Officer will have responsibility for designing and implementing M&E and other strategic information (SI) tasks related to PS Kenya project activities in Lake Side region. 

Design and Implementation of M&E and SI Tasks:

• Design and implement M&E and strategic information tasks for PS Kenya project activities in their respective regions. 
• Set up tracking systems at different levels to monitor program/project progress and the attainment of project objectives. 
• Establish tools and systems to monitor project activities in the field. 
• Supervise the systematic collection, analysis, and reporting of data. 

Planning and Implementation of MER: 

• Guide the project team in planning, designing, and executing the monitoring, evaluation, and reporting (MER) plan. 
• Collaborate with the M&E Manager to establish internal data quality assurance systems. 
• Develop and implement systems to address data gaps. 
• Enhance current data collection tools and systems to allow for real-time digital solutions. 

Data Management and Analysis:

• Work closely with the IT department to improve and enhance the Management Information System (MIS). 
• Work closely with HQ M&E team in setting up and managing program dashboards, 
• Regularly review the dashboard's effectiveness and relevance in tracking program performance. 
• Manage external data quality audits as required. 
• Ensure program teams use data for decision-making, capacity building, and mentoring. 
• Utilize appropriate data management systems to monitor project objectives and indicators. 
• Review program data monthly to align with Ministry of Health DHIS 2/KHIS data. 
• Prepare program-related data and reports for program teams, donors, stakeholders, and conferences. 

Stakeholder Engagement and Collaboration: 

• Participate in relevant stakeholder meetings, including those with the Government of Kenya, implementing partners, and donors. 
• Support and coordinate all research activities in the region. 
• Strengthen reporting through government structures and project tools to meet donor requirements. 

Data Sharing and Utilization: 

• Strengthen data sharing and utilization through internal and external knowledge management platforms. 
• Collaborate with the HQ M&E team to analyze program data trends and provide insights for program decisions. 
• Ensure timely collection of field data and adherence to data quality standards. 

KEY PERFORMANCE INDICATORS 

• High levels of accuracy in reporting of program data from providers, partners, and PS Kenya 
• Successful implementation of audit findings by program teams 
• Improved quality of M&E data at provider and partner level 
• Enhanced effectiveness and efficiency of the MIS systems, database management systems and quality controls 
• Up-to-date and readily available repository for program data for use on demand 
• Use of technology for monitoring program performance 
• Skills transfer /mentorship of program and data teams in the program 
• Donor reports (data) completed and submitted on time. 
• Data 2 Action frameworks developed and dashboards in place for tracking performance. 

ACADEMIC QUALIFICATIONS 

• Bachelor’s Degree in Health or Social Sciences, Health records, Statistics / Biostatistics, Demography, Population studies, M&E or related field.
• Master’s Degree in statistics, demography, or public health an added advantage. 
• Monitoring and Evaluation professional training/courses 

PROFESSIONAL QUALIFICATIONS 

• Proficiency in Microsoft Office Suite 
• Experience in data analysis software packages such as SPSS, Epi Info, STATA, Nvivo and others. 
• Knowledge and experience with GIS applications and Tableau software is an added advantage 

EXPERIENCE 

• Minimum 5 years’ experience in implementing monitoring and evaluation activities for a major project in RMNCAH/HIV/AIDS/TB in a developing country. 
• Experience in database development 
• Strong knowledge of monitoring and evaluation methodology, data quality assurance, analysis, and reporting 
• High level of competency in managing data information and evaluations of large-scale HIV/AIDS/TB activities 
• Strong writing skills and experience with producing technical reports required. 
• Understanding of statistical software and data management required 
• Familiarity with donor reporting and indicators for RMNCAH & HIV Care & Treatment 
• Experience in health systems support for quality data and use of data for decision making. 
• Demonstrable experience in health information management systems engaging with DHIS, electronic medical records (EMR) 
• Experience in training, mentorship and facilitation skills would be an added advantage.