Hotel Purchasing Officer at Safari Beach Hotel

Job summary

Safari Beach Hotel, in South Coast Diani, is seeking to recruit a competent Hotel Purchasing Officer tasked with overseeing purchases of quality supplies for the user departments.

Primary Duties and Responsibilities include: (Not limited to)

• Compile and review all purchase indents.
• Generate LPOs for approval.
• Consistently track and communicate the status of requisitions, contracts, orders and delivery of supplies.
• Monitors stock movements and maintains adequate stock levels as per business needs.
• Ascertains supplies quantities, qualities and specifications upon ordering and purchase.
• Assists in financial controls by providing necessary cost estimates and adhering to set budgets.
• Updates the computerized stock controls management system.
• Constantly updates the vendor/ supplier database and conducts market pricing surveys.
• Maintains communication with suppliers and responds to their inquires as per Company policy.
• Arranges for and manages all product samples.
• Maintains accurate and orderly records of related to purchases.
• Prepares and submits timely purchase reports to the management and delivery discrepancy reports to the accounts department.
• Facilitates the tendering process as per Company Procedures.
• Conduct monthly stock takes. 
• Any other duties as may be assigned by Management.

Qualifications & Prerequisites

• A relevant Diploma or Degree in a purchasing/ procurement, supply chain management, or business administration from a recognized Institution.
• At least 3 years proven experience as a procurement officer preferably in a hotel set-up.
• Knowledge of procurement procedures and statutory requirements.
• Excellent drafting ,numeracy and reporting skills
• Working Knowledge of an inventory management system.
• High level of integrity, keen attention to detail and the ability to work autonomously.
• Excellent record management skills
• Talent for networking and negotiating.
• Aptitude in decision making and strong leadership skills