HR Generalist at Ringier

Job Description

Reporting into Head of H.R. Kenya

Direct Reports None

What you’ll be doing...

• Support the recruitment process by;
  • Recruitment and selection of staff as assigned by the HRM. (full 360)
  • Printing of contract & all pre-employment documentation/policies, obtain signatures from authorized signatories.
  • Verify that all documents have been returned as per New Joiner Form.
  • Lead a thorough background check for all position
• Support the Personal Data Changes process by;
  • Print off letters, obtain signatures from authorized signatories.
  • Distribute the letters to the line manager to issue to direct report.
  • Track receipt of a signed copy of letters from direct reports.
  • File the signed copies in the Employee files.
  • Preparing contracts, monitoring the expiry dates, and taking the appropriate action.
• Support the Employee Separation process by;
  • Ensuring withdrawal from the medical cover
  • File all signed copies relating to separation in the Employment files.
  • Additional offoboarding requirements
  • Employee Relations - Disciplinary cases - Non-Management staff
  •  Provide advice and guidance on individual employee relations cases (including employee counseling) ensuring that these are well managed and meet the requirement of the policies, best practice and employment legislation.
• Administration of all Employee Files
  • File all signed new joiner documents in the employee personnel file.
  • Ensure all the necessary employment records are updated and filed for the existing staff.
  • Maintain Employee Database for End of Probation, Fixed Term contract, and advise the Managers at least 2 weeks before the due date for prompt decision making.
• Leave Management
  • Maintain a database to track leave days.
  • Leave planning for all staff every quarter.
• HR Policy Manual update
• Facilitate periodic review and update of Human Resources policies and procedures in line with changes in the regulatory and labour environment and ensuring compliance.
• Special Letters (Consultants/ Visitors/Bank Letters)
• Process/renew work permits, embassy letters, special passes, and any other HR-related documentation.
• HR Statutory requirements /HR Audit support
• Quarterly file audit-ensure all staff provide statutory documents for filing
• Other Administrative Duties
• Management of office administration staff (cleaners, Reception).
• Procure business, fire, health and safety permits, certificates and licenses
• Coordinate process of procuring office stationery, furniture, and equipment repairs, office kitchen supplies
•  Procure Parking Card
• Coordinate general office cleaning.
• Coordinate work safety drills, etc
• Regular (Quarterly / Annually) consultations with Health insurance providers and share with staff any medical insurance updates
• Plan and coordinate staff outings, parties, team building
• Projects
• Working together with the Head of Talent and Head of H.R. in Kenya assist with the implementation / change management of H.R. related projects from time to time
• Reporting
• Pulling of relevant H.R. reports
• Assist with Manpower planning across the relevant ROAM brands in Kenya, including but not limited to BrighterMonday, Cheki, Pigiame and Buyrentkenya
• Strategic input
• Together with the relevant H.R. Heads - create and implement strategic H.R. initiatives

Why us?

• Being surrounded by great technology is the start.
  • Being surrounded by great people makes it even better. Thousands of connections. A personal experience for each customer created by you. Embark on a HR career with us:
• Great exposure in your chosen career field
  • Our company offers a resounding, hands-on professional experience that will be valuable for your career success. We believe in lifelong learning, and also provide training for continued development.
• Be Challenged.
  • Our technology, and our customers’ needs, are always evolving. You’ll be at the forefront of the tech world’s latest solutions.
  • Internal stakeholders: Business CEO(s), Group Head of Talent, Dept Heads, Finance Department, and all local Employees.
  • External stakeholders, training institutions, labor-related regulatory bodies, vendors related to the execution of employee activities
  • Bachelor’s in HRM (completed) or Bachelors in Economics/Admin with interest in HRM with 3-4 years plus experience as an HR Generalist.

Even better if you are:

• Punctual, reliable and have an eye for detail
• Strong communicator, verbally and written, PC savvy (MS Office, Word + Excel)
• Proactive and dynamic.
• Ability to work under pressure.
• Efficient and results-oriented
• A self-motivated person able to work under minimum supervision
• Excellent organization and communication skills
• Hands-on and practical thinker