HR & Payroll Officer at CIC Insurance

PURPOSE

The incumbent shall be responsible for processing the payroll, whilst ensuring accurate & timely payments along with compliance to statutory requirements. They shall also be responsible for providing general day-to-day HR support and other administrative functions.

PRIMARY RESPONSIBILITIES

Payroll

• Ensure accuracy, completeness and timely provision of the monthly payroll within the timeline;
• Gathers and inputs monthly data and expense claims;
• Check that monthly payroll amendments have been duly authorised by the Management prior to input into the payroll;
• Administer payroll compliance as required by relevant law;
• Check processed payroll data including payslips and submit relevant reports;
• Ensure timely electronic distribution of payslips;
• Ensure accurate preparation and submission of monthly statutory payment remittances and proper filing of all statutory returns and receipts;
• Raise payments to employees/insurance agents and other third parties;
• Timely response to staff/agents on payroll queries;
• Assists with extracting payroll information and compiling reports as required; and
• Manage and co-ordinate best practice processes to ensure the accurate processing of all pay related data; and
• Assist with other duties in the HR and Payroll functions as and when requested.

Human Resource

• Perform administrative tasks across a range of HR areas;
• Assist in preparation of documents required for management meetings, interviews, disciplinary etc;
• Support in coordinating new employee orientation, on-boarding, and training programs;
• Support in conducting reference and background checks on job applicant;
• Supporting in facilitating satisfaction surveys as required;
• Support in facilitating recognition programs on quarterly basis;
• Explain and provide information on all insurance plans to stakeholders as required;
• Ensure staff files are up to date;
• Cover all legal compliance for human resource requirements; and
• Providing confidential ad hoc advice and assistance to employees promptly;
• Any other duties assigned from time to time.

PERSON SPECIFICATION

Academic Qualifications

• Bachelors’ degree in Insurance, Business Administration or Economics or in related field

Professional Qualifications

• Diploma in HR required

Experience

• Minimum of four (4) years’ relevant experience
• Previous experience in payroll administration for life insurance agents and knowledge in life agency operations is desirable

Skills and Attributes

• Excellent communication and presentation skills
• Attention to details
• Problem solving skills
• Problem solving skills
• Excellent interpersonal skills
• Computer literate in MS Office and other office applications