HR Personnel at Hilalium & Sons (Ur Home ) Ltd

The HR Personnel will support the implementation of HR policies and procedures within the factory. The role is responsible for managing recruitment, employee relations, statutory compliance, health & safety coordination, and time & attendance for factory employees. The position ensures alignment with Kenyan labour laws, factory operations, and workforce welfare.

Key Responsibilities

• Recruitment & Onboarding
• Assist in recruitment of factory staff (casuals, artisans, technicians, operators).
• Coordinate pre-employment documentation and background checks.
• Facilitate orientation and induction programs for new employees.
• HR Administration
• Maintain and update personnel files (both digital and hard copies).
• Manage timekeeping and attendance tracking using biometric or manual systems.
• Prepare HR reports (headcount, absenteeism, turnover, etc.).
• Labour Relations & Compliance
• Ensure compliance with Kenyan Employment Act, Labour Institutions Act, OSHA, and NSSF/SHIF
• regulations.
• Represent HR in routine labour inspections and audits.
• Maintain statutory documents (e.g. Form Ns, muster rolls, workplace notices).
• Liaise with labour officers and authorities as needed.
• Payroll Support
• Collate time and attendance data for payroll processing.
• Track overtime, shift allowances, and leave balances.
• Support payroll officer with salary disbursement queries.
• Employee Relations & Welfare
• Address grievances, disciplinary matters, and conflict resolution.
• Assist in organizing welfare activities and employee engagement forums.
• Promote positive working relations with trade unions (if applicable).
• Health, Safety & Environment
• Collaborate with EHS team to promote a safe work environment.
• Coordinate HSE training and PPE issuance.
• Report workplace incidents and near misses as per company policy.
• Training & Development
• Support training needs assessments for factory staff.
• Coordinate internal/external training logistics.
• Track completion of mandatory trainings (e.g. fire drills, first aid).

Requirements & Qualifications

• Bachelor’s degree or Higher Diploma in Human Resource Management, Business Administration, or a related field.
• Member of IHRM (Institute of Human Resource Management) – mandatory in Kenya.
• 4-6 years of experience in a factory/manufacturing HR role.
• Knowledge of Kenyan Labour Laws and statutory HR compliance.
• Proficiency in MS Office and HR software systems.
• Strong interpersonal and conflict resolution skills.