Human Resource Assistant Clerk - Grade III at Pwani University

REF: PU/ADV/02/04/2022

This is an entry position to this cadre and appointment is on temporary or permanent terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification

• The candidate must have a mean Grade of C- (minus) at KCSE or equivalent plus a relevant professional certificate from a recognized Institution.

Experience

• At least two years’ experience in clerical work with excellent knowledge of office operations

Key Responsibilities

• File all documents and ensure that there is a filling order and organization for an easy future retrieval.
• Ensure procured office stationery is available for office use by collecting items from the stores
• Deliver to the appropriate departments, letters and others correspondence to facilitate timely response/action
• File letters received and dispatch of files to action officers to update records to confirm current status on a daily basis
• Offer data entry and clerical services to the Human Resource Department
• Trace files on a regular basis that have overstayed in action officers’ office to conform to International Organizational Standards requirement of seven day return policy of files to the registry.
• Arrange files and documents in the Department and ensure neatness of the office
• Ensure all Closed files not in use are archived
• Prepare summaries and data for further analysis and decision making
• Liaise with the Human Resource Assistants in utilization of office appliances such as photocopier, printers and computers to assist in the efficient operation of departmental activities on a daily basis 

Skills and Competencies

• Computer literacy
• Knowledge of clerical, operational or customer service skills acquired through education, experience or on the job training
• Communication skills.
• Interpersonal skills
• Organizational skills.
• Ability to work under pressure.
• Team work skills.