Human Resource Department Intern at Sustainet Group

Job Description

The Human Resource Intern will be responsible for the following:  

Contract and Agreements 

1. Preparing core staff & project staff offer letters, contracts, and addendums.
2. Preparing consultants contracts and addendums.
3. Notifying staff/ consultants on the status of the contracts/ Letters of engagement. 

Recruitment/ New Hire Process 

1. Providing support in the recruitment/hiring processes that may include posting job openings, organizing resumes and job applications, scheduling job interviews and assisting in interview processes. 
2. Preparing new employee files and ensuring all required documents are in place. 
3. Serving as a point person for all new employee questions 
4. Assist in the Human Resource Team Officer in conducting background checks which include criminal background checks and candidate’s documents/information verification. 

Payroll and Benefits Administration 

1. Assist the Human Resource Officer in Payroll processing. 
2. Assist the Human Resource Officer in Payroll Reconciliation. 
3. Assist in the enrolment of new staff into the payroll system. 
4. Assist the Human Resource Officer in the sharing of payslips upon payroll approval monthly. 
5. Answering payroll questions and facilitating resolutions to any payroll queries. 

Record Maintenance 

1. Responsible for electronic and physical filing of all HR related documents. 
2. Maintain current HR files and databases. 
3. Ensuring Biometrics and Timesheets are completed every month. 
4. Update all staff monitoring tool. 

Leave Management 

1. Ensure all leave plans are shared at the beginning of every year by staff.
2. File all staff leaves accordingly electronically and in staff physical file.