Human Resource Officer at Integrated Staffing and Training Limited

Duties and Responsibilities

• Assess human resource needs in the organization and advise on human resource optimization.
• Review and implement organizational administrative infrastructure, and human resources
• management policy and procedures in accordance with statutory requirements.
• Develop, oversee and advise management on a staff performance management system, including
• annual appraisals. He/she will take a lead in handling staff conduct and discipline, and grievance
• handling procedures.
• Oversee the personnel management that includes maintaining personnel files and staff leave
• management system.
• Planning and ensuring systematic induction for all new staff and induction plans
• Preparing job descriptions, advertising vacant positions, and managing the recruitment process.
• Orienting new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health, safety and wellness of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record keeping of employee information in electronic and digital
• format.
• Act as a key source of support, guidance and expertise on safeguarding and human resources
• related matters in the organization.
• Support and embed a culture of shared responsibility towards safeguarding InformAction’s
• beneficiaries, interns, volunteers, and staff from abuse, exploitation and harassment across the
• field bases
• Develop and maintain effective communication and working relationships with the InformAction
• staff in their regions to ensure safeguarding processes are being embedded effectively and that
• safeguarding is considered in context of overall approach to risk management and mitigation.

Core Competencies

• People Skills: Ability to work independently and as a team player who demonstrates leadership
• and is able to advise, motivate, support and train staff in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills, as well as
• negotiation and representation skills, with ability to communicate clearly and sensitively with
• staff and external stakeholders
• Integrity: Must work with trustworthiness and integrity and demonstrate a clear commitment to
• core values and organizational culture.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to
• diversity at the workplace and ability to work in diverse cultural contexts appropriately.
• Work ethic: Must be well planned and organized especially in a flexible working environment
• and have capacity for initiative and decision making with competent analytical and problem
• solving skills.
• Knowledge and skills: should have good knowledge of the working of civil society in Kenya and
• the policies, laws and regulations governing public benefit organizations. Should also have
• general finance, administration, information management and telecommunication skills and
• proficiency in information technology.

Qualifications and Experience

• Bachelor’s degree in human resources.
• 5 years of relevant experience in human resources.
• Relevant human resources certification/accreditation – may be advantageous.
• Able to engage in meaningful negotiation and resolution.
• Knowledge of employment legislation.
• Additional training/certification in Payroll Management – may be advantageous.
• Full understanding of HR functions and best practices.
• Significant experience in the field of safeguarding, including demonstrable
• interest/experience in working to prevent exploitation and abuse of vulnerable groups.
• Experience of conducting safeguarding investigations in the workplace in relation to bullying,
• harassment, sexual harassment and victimisation.
• Experience of risk management and skilled in identifying and mitigating risks
• Track record of, and expertise in, developing/reviewing safeguarding policies compliant with
• regulations and best practice
• Previous not-for-profit experience essential.