Human Resources Assistant at World Food Programme (WFP)

JOB PURPOSE

The Regional Bureau in Nairobi (RBN) provides strategic guidance, policy/technical support and direction to WFP operations and activities in nine countries: Burundi, Djibouti, Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.

The Regional Bureau is looking for an experienced, result-oriented candidate who will be expected to use initiative and HR knowledge to independently respond to queries with only general guidance; and with the ability to deliver a full range of HR support services to ensure correct implementation of WFP policies and procedures; and to facilitate the effective functioning of a client-focused and strategy-oriented HR service, both within the HR team in the Bureau as well as through supporting the HR teams in Country Offices.

STANDARD MINIMUM QUALIFICATIONS

Education: Bachelor’s degree in Human Resources Management, Business Administration or other relevant fields.

Working Experience: Three to five years’ experience of providing progressively responsible support in general administrative work, including at least three years in human resources or other related field.

Language: Fluency in both oral and written English. Intermediate knowledge of other UN languages (Arabic, Chinese, French, Russian and Spanish) would be an advantage.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services. 
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

TERMS AND CONDITIONS

Type of Contract:    Service Contract (SC) level 5- equivalent to G5

Duty Station:           Nairobi Regional Bureau, Kenya 

Contract Duration: 12 months- Renewable