Human Resources Officer at Danish Refugee Council

Overall purpose of the role:  

The HR Officer is responsible for providing human resource and administrative support to the DRC/DDG Kenya Program. S/he works closely with the HR & Admin Coordinator and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner.

Responsibilities: 

• Benefits administration: Ensure all DRC staff (existing and new) are added to medical cover, Pension and WIBA covers and are registered with AMREF.  
• Participate in the recruitment process in NBO to ensure compliance with DRC procedures and procedures
• Timesheet management for all Kenya Program staff – ensure all timesheets for all Kenya staff are received and archived in the Nairobi Office. 
• Ensure staff details, benefits, compensation are correctly updated in DRC Dynamics
• Maintain all personnel files while upholding strict confidentiality 
• Contract preparation for incoming staff members.
• Onboarding on new staff members – conduct HR orientation 
• Supports the HR & Admin Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Nairobi office 
• Support the HR & Admin Coordinator in coordinating performance & development processes 
• Support in the preparation and processing of work permit/visa applications for expatriate staff 
• Preparation and processing of monthly payroll  
• Tracking and updating reports on Performance Indicators for HR on a monthly and quarterly basis
• Assist in preparing documentation for work permit/visa applications for expatriate staff and follow up with the DRC Agent; ensure that expat documentation is well archived and maintained up to date at all times
• Assist in preparation of payroll and ensure that all payroll changes are captured every month.  
• Ensures up-dating and distribution of country program staff lists on a monthly basis
• Assist with updating data in the HR APIs on monthly basis and ensuring up-to-date data is well captured
• Occupation Health and safety – Be the focal person on OSHA implementation in all work places; in close coordination with other relevant staff, ensure compliance to OSHA legislation.
• Any other relevant tasks as assigned by the HR& Admin Coordinator/HOSS

Experience and technical competencies: 

• Minimum 3 years of relevant human resource and administrative experience is required preferably in an I/NGO setting 
• Ability to work in a busy office, demanding high levels of concentration to ensure accuracy
• Team player with good people management skills 

Education:  

• Minimum of Bachelor’s degree in Human Resource Management 
• Registered member of IHRM

Languages: 

• English (excellent – spoken and written)
• Swahili (fluent – spoken and written )

Deadline 25 October 2022