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  • Posted: Oct 13, 2022
    Deadline: Not specified
  • The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.
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    Human Resources Officer

    Overall purpose of the role:  

    The HR Officer is responsible for providing human resource and administrative support to the DRC/DDG Kenya Program. S/he works closely with the HR & Admin Coordinator and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner.


    • Benefits administration: Ensure all DRC staff (existing and new) are added to medical cover, Pension and WIBA covers and are registered with AMREF.  
    • Participate in the recruitment process in NBO to ensure compliance with DRC procedures and procedures
    • Timesheet management for all Kenya Program staff – ensure all timesheets for all Kenya staff are received and archived in the Nairobi Office. 
    • Ensure staff details, benefits, compensation are correctly updated in DRC Dynamics
    • Maintain all personnel files while upholding strict confidentiality 
    • Contract preparation for incoming staff members.
    • Onboarding on new staff members – conduct HR orientation 
    • Supports the HR & Admin Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Nairobi office 
    • Support the HR & Admin Coordinator in coordinating performance & development processes 
    • Support in the preparation and processing of work permit/visa applications for expatriate staff 
    • Preparation and processing of monthly payroll  
    • Tracking and updating reports on Performance Indicators for HR on a monthly and quarterly basis
    • Assist in preparing documentation for work permit/visa applications for expatriate staff and follow up with the DRC Agent; ensure that expat documentation is well archived and maintained up to date at all times
    • Assist in preparation of payroll and ensure that all payroll changes are captured every month.  
    • Ensures up-dating and distribution of country program staff lists on a monthly basis
    • Assist with updating data in the HR APIs on monthly basis and ensuring up-to-date data is well captured
    • Occupation Health and safety – Be the focal person on OSHA implementation in all work places; in close coordination with other relevant staff, ensure compliance to OSHA legislation.
    • Any other relevant tasks as assigned by the HR& Admin Coordinator/HOSS

    Experience and technical competencies: 

    • Minimum 3 years of relevant human resource and administrative experience is required preferably in an I/NGO setting 
    • Ability to work in a busy office, demanding high levels of concentration to ensure accuracy
    • Team player with good people management skills 


    • Minimum of Bachelor’s degree in Human Resource Management 
    • Registered member of IHRM


    • English (excellent – spoken and written)
    • Swahili (fluent – spoken and written )

    Deadline 25 October 2022

    Method of Application

    Interested and qualified? Go to Danish Refugee Council on to apply

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