Human Resources Officer at Makini High School

JOB PURPOSE

Human Resources Officer assists Human Resources Manager/Director and other school staff by completing several administrative tasks such as managing staff benefits, assisting with recruitment, performance management, training and assisting current employees with their queries among other duties.

DUTIES & RESPONSIBILITIES OF THE JOBS

• To maintain an updated database with all the information about current employees of the company they represent, including personal information, salary, time in the company, and past grievances, if any Posting job openings; gathering information on new applicants; assisting in screening and rating of applicants; scheduling and setting dates for interviews; testing the skills and abilities of potential candidates; running background checks on potential candidates as well as verifying their references; and following up with successful candidates.
• Opening up a new file for newly hired employees; ensuring that all benefits and compensations that were offered to employees are delivered; providing guidance and assistance to new employees; evaluating the initial performance of new employees; answering and addressing all questions and queries employees may have regarding their position.
• Maintaining an updated file with all employees’ documentation and information, i.e. keeping records of employee performance reports, grievances, and vacation time,
• Implementation of recruitment cycle which includes conducting interview logistics
• (advertisement, shortlisting, booking rooms and preparing interview materials), sitting in interviews and providing interview reports
• Drafting and filing the necessary paperwork during employee termination.
• To substantiate applicants' skills by administering and scoring tests.
• To welcome new employees to the organization by conducting orientation.
• To manage employee relations, discipline (sitting in disciplinary meetings, writing minutes, and follow up on the action points with relevant documentation e.g. drafting of warning letters, etc.)
• To provide payroll information by collecting time and attendance records.
• To submit employee data reports by assembling, preparing, and analysing data.
• To provide secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• To maintain employee confidence and protects operations by keeping human resource information confidential.
• To maintain technical knowledge by attending educational workshops; reviewing publications.
• To contribute to team effort by accomplishing related results as needed.
• Assisting with internal event organization and coordination, including recreational events and training activities.
• To keep track of employees off time, either due to vacation or sick leave;
• Any other duty as be assigned from time to time.

QUALIFICATIONS, EXPERIENCE & SKILLS (minimum qualifications required to successfully perform the job)
Education & Professional Certification

• Bachelor’s degree in Human Resource Management
• Member of IHRM

Specialized knowledge

• Knowledge in labour laws, Labour Relations and Industrial Relations

Skills

• Interpersonal and communication skills:
• Organizational and time management skills:
• Analytical and problem-solving skills
• Computer and administrative skills:

Abilities

• Ability to multitask; being able to work in a dynamic, fast-paced environment.
• Ability to follow instructions accurately, adapt to company procedures and standards

Personal characteristics

• Strong attention to detail-Being able to accurately and thoroughly monitor work for quality;

List of essential experience

• At least 5 years’ experience in Human Resources and Administration

Essential qualities or behaviours

• Be in a position to work autonomously and remain calm under pressure.