Humanitarian Response Project Finance Officer at Sign of Hope (SoH)

Core responsibilities

Provide support in the allocation and financial management processes

• Reviewing response budgets to ensure compliance with SoH and donor guidelines.
• Review/draft grant agreements and amendments as per SoH allocations and guidelines.
• In consultation with the Response coordinator, reviewing budget amendments and revision requests.
• Follow up with field related staff for financial related matters including reporting.
• Follow up with field officers for achievement transactions/supporting documentation.
• Update financial records
• Regular follow-up with implementing partners to obtain financial reports and any supporting documents.
• Review of the partners financial reports to ensure compliance and completeness.
• Review of partners interim and final financial reports to ensure compliance with the signed agreements, budgets, and guidelines.
• Preparation of consolidated response financial reports (monthly, quarterly, annual)
• Follow up on disbursement of funds and refund of balances from partners where applicable.
• Preparation and sharing of Balance Variance Analysis (BVA)/Budget vs Actual reports and recommendations with the SoH EAB leadership
• Maintaining and storing financial documents (soft copies / hard original copies).

Provide support in implementation of operational and financial management strategies in line with SoH and donor accountability framework

• Assist in conducting and writing reports on financial and procurement spot-checks.
• Follow up with partners on actions needed from the financial spot-checks.
• Provide the audit firm with the needed financial supporting documents to facilitate the auditing of the response.
• Assist in reviewing audit reports.

Facilitate knowledge-building and knowledge-sharing within SoH implementing partners

• Promote awareness on SoH and donor guidelines.
• Assist in conducting trainings for implementing partners and other stakeholders.
• Support in preparing synthesis of lessons learnt and best practices in financial management.
• Sound contribution to knowledge networks and communities of practice.

Provide other support to SoH as needed.

Candidates’ profile

• A first-level University degree in Finance, Accounting, Business Administration, Project Management OR any related field OR qualification (i.e. Professional Accounting qualifications; ACCA, CPA(K)) is required.
• 5 years of progressively responsible finance and accounting experience at the national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Knowledge of spreadsheet is mandatory.
• Experience working with International Organizations and/or working for major institutional or foundational funded projects is desirable.
• Ability to make new and useful ideas work.
• Ability to analyse complex technical materials (including data) and makes concise, relevant recommendations
• Good knowledge of accounting and bookkeeping procedures
• Familiarity with accounting software (e.g. QuickBooks, Navision, WINPACCS etc.)
• Knowledge of grant management system (GMS) is desirable
• Attention to detail, with an ability to spot numerical errors.
• Works collaboratively with colleagues to achieve organizational goals.
• Places team agenda before personal agenda.
• Supports and acts in accordance with final group decision
• Ability to persuade others to follow.
• Proactively identifies new opportunities and challenges
• Ability to improve performance and Satisfaction
• Takes ownership of responsibilities
• Ability to listen, adapt, persuade and transform
• Understands, explains and shares information on assigned tasks with accuracy and clarity
• Ability to get things done while exercising good judgment.
• Meets goals and timelines for delivery of products or services.
• Ability to deliver in a high demanding environment
• Fluency in written and spoken English