Internal Audit Clerk - Inventory at Vivo Fashion Group

Job Purpose

• The role will strengthen the Internal Audit function by providing independent assurance on the accuracy and integrity of inventory across all business locations. The role involves planning and executing stock takes, supervising remote stock takes, conducting cycle counts, and reviewing variances, safety, cash, and quality checks. By ensuring compliance with audit standards and inventory controls, the clerk contributes to effective risk management, operational efficiency, and reliable financial reporting. This role is ideal for a diligent, analytical, and self-driven individual with high integrity and a commitment to continuous improvement

Key Responsibilities

Stocktake planning and execution

• Plan and execute independent stocktakes in Nairobi stores and organise warehouse stocktakes in line with the internal audit schedule. 
• Conduct weekly cycle counts at all business locations, as well as random and surprise checks to provide continuous assurance on stock integrity.

Reporting and Follow-up

• Prepare monthly and quarterly inventory audit reports for review by the Assistant Internal Auditor. 
• Facilitate continuous improvement of controls in inventory management, providing recommendations to strengthen processes.

Compliance, risk, and assurance

• Ensure all stocktake activities comply with company policies, standard operating procedures, and audit standards.
• Provide assurance that stock records reconcile with financial reporting requirements.

Extended Audit Activities and Support.

• Carry out safety checks during stocktakes.
• Perform cash counts at retail outlets as part of stocktake exercises. 
• Review quality checks on clothing and other merchandise.

Key Skills

• Attention to Detail: Ability to carry out accurate stock counts, reconcile records, and detect variances or irregularities in inventory. 
• Business Outlook: Understanding of business operations and appreciation of the importance of accurate inventory for financial reporting, compliance, and risk management.
• Technical Proficiency: Competence in using Excel, inventory systems, and basic financial reporting tools. Ability to learn and adapt to inventory management software and systems.
• Quality Awareness: Trainable in fashion-related quality checks to support review of clothing and merchandise during audits.
• Communication & Reporting: Strong verbal and written communication skills, with the ability to prepare clear stocktake reports and provide constructive feedback to teams.
• Work Discipline: Willingness to work within the business schedule, maintaining punctuality and reliability to minimise business disruptions.
• Trainability & Learning Orientation: Openness to continuous learning, process improvement, and development of audit and business skills.
• Integrity and Confidentiality: High ethical standards, honesty, and the ability to handle sensitive audit findings with discretion.
• Team Collaboration: Cooperative and supportive team player, able to work under the guidance of the Assistant Internal Auditor and contribute to the broader Internal Audit function.

 Qualifications & Experience

•  Diploma or Bachelor’s degree in Business, Accounting, Auditing, Supply Chain, or a related discipline. Basic computer training with proficiency in Microsoft Excel. 
•  One year of work experience, preferably in inventory management, audit, or a business support function. 
•  Exposure to financial reporting basics and basic audit procedures is an added advantage

 How to Apply

Email: recruitment@vivofashiongroup.com 

Application Deadline will be 4th September 2025, close of business.