Internal Audit - Kikuyu at Brites Management

Duties and Responsibilities

• Documentation and review of all existing processes and procedures, both manual and automated, mapping and highlighting all critical control areas,
• Assessment of compliance to existing policies and procedures,
• Evaluate existing internal controls adequacy within the company; and recommending corrective action, wherever applicable to prevent fraud, embezzlement, misappropriation, misuse, and wastage; as well as, ensuring that objectives of the organization are achieved efficiently, and effectively.
• Continuous evaluation of IT systems and processes for effectiveness and recommending to management on possible areas of re-engineering, re-organization or overhaul as the case may be Ensure leadership team is actively managing business risks, in line with best practice. Champion risk management activities within business units, ensuing that risk management programs are robust.
• Preparing an Annual Internal Audit Plan based on risk assessment including tasks, assignments, and timelines for completion for each task and main activities, personnel to be employed, and reporting results of audit weekly and monthly.
• Ensuring that systems exist for generation of accurate and reliable financials and other information
• Prepare audit programs that will allow performance of audit procedures covering all areas of the business cycle for head office and branches;
• Stocks process- Procurement (LPOs authority, prices and quantities), receiving (matching LPOs, Delivery Notes and Supplier Invoices), Storage (arrangement, physical security), Dispatch (matching with customer orders, invoices, delivery notes, confirmation of receiving by customer/branch), customer returns (approval, reconciliation and documentation), recording and reconciliation (stock counts and reconciliation to relevant ledgers).
• Bank and cash- Receiving and banking (banking slips, daily sales and receipts reconciliation, bank reconciliation, petty cash management, physical security)
• Debtors cycle (policy, credit evaluation, credit limit, credit days, debt collection, aged analysis)
• Expenditure cycle (approval, vouchers, validation, budget limits, recording)
• Creditors cycle (vetting, prequalification, LPO limits, supplier invoices validation, creditors aged analysis, payment approvals and recording)
• Human Resources (Recruitment process, contracts, record keeping, time and attendance, payroll, statutory deductions).
• Perform audit for the various cycles at least once a month based on the audit programs and;
• Prepare reports to management at the end of each audit cycle reflecting the areas audited, audit findings, recommendation to management.
• Obtain management comments regarding the audit observations and commitment to implementation with a timeline.
• Discuss the findings, recommendations and management comments with management and agreed implementation plan.
• Submit reports to the General Manager/CEO
• Follow up implementation of the findings and report back.
• Investigate reported cases of fraud, embezzlement theft wastage etc. and provide a report to the management for decision.
• Support in the embedment of Control, compliance culture through trainings and assessments to promote adherence to the entity corporate governance standards and the code of business conduct.
• Liaise with the external auditor on Quarterly Audits, annual audits and returns filing.
• Evaluation of adequacy of insurance covers to safeguard company resources
• Regularly review compliance with legal and regulatory requirements including companies Act, Taxation laws, Labour laws, local Authorities laws, Occupational Health Regulations and other relevant regulations.
• Personal development plan for knowledge development regarding sector’s rules, regulations, best practices, tools, techniques and performance standards

Key Requirements Skills, experience and qualification

• Minimum second class upper first degree in finance or equivalent
• Minimum Aggregate grade C+ with C+ in Mathematics and English
• Minimum CPA (K)
• Must have minimum 5 years’ audit experience in FMCG in a senior role.
• Have managed a team before
• Possess the following skills:
  • Analytical Skills
  • Office 365
  • Team Player
• High level of honesty, integrity, speed, and attention to detail
• Ability to generate reports weekly, monthly, quarterly, and annually
• Strong proficiency in the use of IT
• Ability to cope with responsibility, flexibility, and high pressure
• Ambitious, confident, energized, and proactive
• Enthusiastic and a mature team player
• Has planning and organizational capacity.
• Has a strategic perspective
• Must have a valid and clean driving license with 3 years driving experience