Internal Controls and Compliance Intern at Save the Children

EXTERNAL AUDIT SUPPORT

• Under supervision of the Line Manager, support on project audits in liaison with Awards, Finance staff and the relevant project managers ensuring donor compliance with responsibilities including:
• Support with coordinating the entire process of external audits and if need be, accompany the auditors to field offices. 
• Identification of documents required by the auditor.
• Sharing with the area offices the audit timelines and requirements.
• Liaise with programmes and departments in providing management comments to issues raised by the auditors.
• Clarify and share questioned transactions from auditors for cross department responses.
• Support in coordinating entry and exit meetings with the auditors.
• Archiving and document retrieval.
• Track and communicate audit findings and recommendations to the Line Manager for sharing with SMT on a quarterly basis and follow up with relevant department to ensure corrective actions are taken.
• Visit field offices and review internal processes (financial and non- financial) according to Save the Children regulations.
• Document audit findings and report to the line manager.
• Review award files, reports and documents prior to any in country donor audit, making sure that everything is present and that all main compliance points have been tested.

DONOR COMPLIANCE

• Summarizing regulations and requirements for all Save the Children Kenya programme donors and all other major institutional donors and circulating to relevant staff.
• Support in training budget holders, other departments, staff and partners in the relevant donor regulations, and promote awareness of the importance of adherence to all guidelines.
• Take part in new award start-up meetings to ensure that budget holders understand donor compliance regulations.
• Ensure Save the Children Kenya programme is complying with all applicable, reporting requirements and regulations.

PARTNERSHIP COMPLIANCE

• Visit field offices and partners to review source documents and processes according to donor guidelines.
• Document findings and report to budget holders and Line Manager.

INTERNAL SYSTEMS COMPLIANCE

• Support in updating the operations teams, finance and partners with changes in donor regulations.
• Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular secure storage.

FRAUD AND INVESTIGATION

• Support in fraud investigation cases that may arise under the supervision of the Line Manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE

• Bachelor of Commerce degree in Finance or equivalent. 
• Professional qualifications in Accounting (CPA part II or ACCA II).
• Familiar with Auditing, Awards (Grants) management or donor compliance.
• Basic knowledge of compliance regulations for all major donors; USAID, EC, ECHO, DFID, UN bodies.
• Strong working computer skills especially in accounting packages.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mind-sets.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required. 
• Have basic report writing skills. 
• Willingness to undertake high amount of travel to field locations (up to 50%).
• Commitment to Save the Children values.