Assistant & Information Management Officer at International Committee of the Red Cross (ICRC)

Duties and Responsibilities

• Co-ordinates the flow of information and ensures that staff understand and apply the appropriate institutional policies and procedures; sets and revises information management and communication procedures
• Drafts and reviews correspondence, presentations, and other documents; ensures information is shared among users
• Takes minutes of meetings and follows up on the action points, prepares and distributes reports
• Manages appointments and organizes briefings, periodic and ad hoc meetings within ICRC and with external interlocutors
• Welcomes visitors and organizes meetings and events while observing protocol
• Distributes all electronic documents sent to the delegation through the Teambox/Shared mailbox and ensures that all paper documents and received at the chancellery are distributed accordingly
• Supervises and monitors the use and update of a range of collaborative tools and databases and offers regular training/information sessions on information management
• Updates general information in the reference tools; Team Space and Local Network databases
• Ensures all new staff are briefed on IM aspects, provides regular trainings to all users and IM relays and evaluates the effectiveness and impact of the trainings
• In coordination with the Executive Assistant and IM Officer (EAIMO) supports in the organization of national seminars and workshops
• Shares with all staff information on; ICRC rules regarding correspondence, ICRC protocol and monitors to ensure compliance
• Ensures that proper procedures are in place for protection, usage, and storage of sensitive office supplies ICRC stamps, seals, letterhead, and stationery
• On annual basis, conducts audits in the sub sites to ensure the compliance to the information management procedures and guidelines

Minimum qualifications and required competencies

• Bachelor’s Degree in Business Administration, Business Management, or equivalent qualification in a related field of study
• 3 years’ experience in same level in busy environment
• Detail-oriented, highly organized and practices strict adherence to timelines
• Excellent analytical, team management skills and a problem-solving attitude
• Excellent interpersonal and communication skills
• Excellent command of English and Somali language
• Computer proficiency especially in MS Office suite
• Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information

We Offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework